Virtual Assistant Resume—Sample and Job Description

You’re reliable, punctual, and trustworthy as you stay on top of calendars, emails, and even business development tasks. You’re a good VA, write a worthy virtual assistant resume.

Bart Turczynski
Editor-in-Chief
Virtual Assistant Resume—Sample and Job Description

Abstract: Virtual assistants work remotely to provide administrative and organizational support to companies and individual entrepreneurs. The purpose of your virtual assistant resume is to show you have the skills and the discipline to work your magic from afar.

Think about it:

 

It takes a lot of trust to hire a virtual assistant—

 

Video calls aside, the employer has to hire you basically sight unseen.

 

Plus, there’s no keeping an eye on you while you’re working from home.

 

And yet—

 

So much depends on a VA’s work.

 

No wonder the bar can be so high and competition so fierce.

 

Make sure your virtual assistant resume stands out and gets through.

 

In this guide:

 

  • A virtual assistant resume sample better than nine out of ten.
  • How to create the perfect virtual assistant job descriptions for your resume.
  • How to write a virtual assistant resume that leaps off the screen.
  • Expert tips and examples to boost your chances of landing a VA callback.

 

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virtual assistant resume templates

 

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Looking for other work-from-home opportunities? What about other assistant jobs? We have guides for all these and more:

 

 

Virtual Assistant Resume Sample

 

Marion Smith

Virtual Assistant

 

Personal Info

Phone: 309-310-3817

E-mail: marion.d.smith@reslab.com

linkedin.com/in/marionsmith

 

Summary

 

Efficient virtual assistant with 5+ years’ experience working in both real estate and advertising. At Eastern Land Services, saved the company over $350,000 by catching 11 invoicing errors and processed real estate transactions across 17 states. Seeking opportunity to apply proven administration and organization skills at Academia ISF.

 

Experience 

 

Virtual Real Estate Assistant

Eastern Land Services

May 2018–present

  • Maintained and updated source data in three different proprietary databases.
  • Managed 10+ processes, ensuring all necessary stakeholders are kept up to date.
  • Processed files related to title and real estate transactions across 17 states.
  • Requested and reviewed invoices and related documentation necessary for project close out, caught 11 errors worth a total of over $350,000.

 

Virtual Assistant

Eddy North Carolina

February 2016–April 2018

  • Ensured customers’ and vendors’ questions were answered accurately and within one business day.
  • Organized mail-outs of up to 15,000 addresses at a time.
  • Handled travel arrangements for 12 staff, saving $15,000+ per year.
  • Responded to as many as 20 internal and external telephone calls per day.

 

Education 

 

BS in Business Administration, University of North Carolina at Greensboro

2012–2016

  • Pursued a passion for accounting coursework.
  • Graduated valedictorian.

 

Software

 

  • LibreOffice
  • MS Office
  • Wordpress
  • Google Drive
  • Jitsi
  • Skype for Business
  • Mattermost
  • Slack
  • Quickbooks

 

Languages

 

  • Spanish – Upper Intermediate
  • French – Beginner

 

Key Skills 

 

  • Customer service
  • Project management
  • Data entry
  • Word processing
  • Making travel arrangements
  • Time management
  • Communications skills
  • Problem solving
  • Organizational skills
  • Social media management

 

Now here’s how to write a virtual assistant resume they’ll love:

 

1. Choose the Right Virtual Assistant Resume Format

 

Written communication—

 

It’s a big part of being a VA and working remotely in general.

 

A virtual assistant resume that’s oddly formatted and a pain to read is not making the right impression.

 

Make your resume format a pleasure to read:

 

Virtual Assistant Resume Format

 

 

When it comes to stability and portability, there’s no contest between PDF and *.docx for a resume.

 

All the same, check the job ad to see what’s required—the company might be using an Applicant Tracking System (ATS) that can’t handle PDF resumes.

Expert Hint: If you’re writing a resume for your first job ever, change the outline of your resume and move the education section above the work experience section.

2. Start With an Impressive Virtual Assistant Resume Objective or Summary

 

It’s one thing to say you need to “stand out”—

 

But what’s the right way to do that?

 

With a resume profile that grabs their attention from the get-go.

 

Got VA experience?

 

Start with a resume summary.

 

Use:

 

  1. One adjective (motivated, reliable, friendly)
  2. Job title (Virtual Assistant, VA)
  3. Years of experience (2+, 6+)
  4. What you’ll contribute (handle travel arrangements effectively and efficiently)
  5. Two or three of your best achievements (saved $15,000+ per year when booking travel arrangements, responded to as many as 20 internal and external telephone calls per day)

 

These virtual assistant resume examples show how:

 

Virtual Assistant Resume Summary

Good Example
Efficient virtual assistant with 5+ years’ experience working in both real estate and advertising. At Eastern Land Services, saved the company over $350,000 by catching 11 invoicing errors and processed real estate transactions across 17 states. Seeking opportunity to apply proven administration and organization skills at Academia ISF.
Bad Example
Virtual assistant with 5 years’ experience. At Eastern Land Services, regularly caught invoicing errors while processing real estate transactions across many states. Seeking opportunity to continue to grow as a VA with a company that looks after its people.

Quite the difference.

 

The first one ticks all the boxes:

 

It’s concrete, quantified, and fully focused on what the candidate can bring to the table.

 

Writing an entry-level virtual assistant resume with little or no experience?

 

Use a resume objective to move the spotlight to non-VA achievements:

 

Virtual Assistant Resume Objective

Good Example
Efficient virtual assistant with 2+ years’ experience performing office duties. At Vortex Inc, organized mail-outs of up to 5,000 addresses at a time and responded to 10–15 phone calls per day. Seeking opportunity to apply proven administration and organization skills at Academia ISF.
Bad Example
Inexperienced, aspiring virtual assistant looking for opportunity to develop VA skills with a progressive, trendsetting company.

The first example nails all the basics in spite of a lack of VA experience.

Expert Hint: Include keywords from the job ad in your summary of qualifications. Think of them as your resume keywords that will help you pass the ATS scan.

3. Create Winning Virtual Assistant Job Descriptions and a Compelling Skills Section

 

There’s no better way to show what you’re capable of—

 

Than describing what you’ve done in the past.

 

So turn your resume work history into a catalog of past achievements.

 

How to write job descriptions for a VA resume:

 

  1. Take a minute to re-read the job ad.
  2. Take note of all the VA skills and duties mentioned in it.
  3. Go over times you’ve impressed employers by using those skills.
  4. Write resume bullet points that describe those times and quantify the benefits that went to your employer as a result. 

 

These virtual assistant resume examples show how:

 

Virtual Assistant Resume Job Description

Good Example

Virtual Real Estate Assistant

Eastern Land Services

March 2018–present

  • Maintained and updated source data in three different proprietary databases.
  • Managed 10+ processes, ensuring all necessary stakeholders are kept up to date.
  • Processed files related to title and real estate transactions across 17 states.
  • Requested and reviewed invoices and related documentation necessary for project close out, caught 11 errors worth a total of over $350,000.
Bad Example

Virtual Real Estate Assistant

Eastern Land Services

2018–present

  • Maintained and updated source data.
  • Ensured all necessary stakeholders were kept up to date.
  • Processed files related to title and real estate transactions.
  • Requested and reviewed invoices and related documentation necessary for project close out.

Kind of similar, yet way different.

 

The first example oozes the quiet confidence of someone who’s got things under control.

 

How does it do it?

 

By being concrete, putting numbers to things, and focusing on benefits brought to previous employers.

 

Writing a virtual assistant resume with no experience?

 

Include achievements from non-VA jobs or studies. Volunteering counts as work experience, too.

Expert Hint: Start your work experience bullet points with resume action verbs such as saved, implemented, exceeded. There’s no better way to show you had impact.

There’s one more thing you’ll need here—a resume skills section.

 

The trick to a winning skills section:

 

Be selective. Go for quality over quantity—

 

The job ad will let you know which skills are important (it’s called targeting a resume).

 

Here’s a list of general VA skills to get the cogs turning:

 

Skills for a Virtual Assistant Resume Include

 

Hard Skills

 

  • Customer service
  • Project management
  • Data entry
  • Word processing
  • Office administration
  • Online research
  • Making travel arrangements
  • Calendar management
  • Editing 
  • Proofreading

 

Soft Skills

 

  • Time management
  • Communications skills
  • Problem solving
  • Organizational skills
  • Social media
  • Multitasking
  • Decision-making
  • Analysis
  • Critical thinking
  • Collaboration

 

When listing computer skills on your resume, make sure to add your level of expertise, for example “MS Excel–Advanced.”

 

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now.

 

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Use the ResumeLab builder now.

 

4. Your Education Is an Asset—Treat It as Such

 

You don’t always need a particular education to be a VA

 

But that doesn’t mean you can afford to neglect your education section.

 

List any degrees (including majors), school names, and years attended.

 

Then:

 

Add bullets that point to key skills.

 

This virtual assistant resume example shows how:

 

Virtual Assistant Example—Education Section

Good Example

BS in Business Administration, University of North Carolina at Greensboro

2012–2016

  • Pursued a passion for accounting coursework.
  • Graduated valedictorian.

Lacking in VA experience? 

 

Include more bullet points that cover projects, courses, and accomplishments that speak to your VA skills.

Expert Hint: When listing certifications on your resume, make sure to add them in a separate section to give them more prominence.

5. Boost Your Virtual Assistant Resume With Added Sections

 

Not enough people do this—

 

And that’s great news for you.

 

Add one or two extra sections to your virtual assistant resume:

 

 

These two virtual assistant resume examples show yes vs no:

 

Virtual Assistant Resume Samples—Extra Resume Sections

Good Example

Software

 

  • LibreOffice
  • MS Office
  • Wordpress
  • Google Drive
  • Jitsi
  • Skype for Business
  • Mattermost
  • Slack
  • Quickbooks

 

Languages

 

  • Spanish – Upper Intermediate
  • French – Beginner
Bad Example

Software

 

  • Office programs
  • Various web apps
  • Basic accounting software

 

Languages

 

  • Spanish
  • French

Opportunity taken vs opportunity fumbled.

 

Both examples stick to relevant information—this is good.

 

But—

 

It’s the first example that manages to be concrete enough to get ahead.

 

One more thing:

 

You’re going to need to write a cover letter. Including it is the norm—you’re not off the hook unless you’ve been asked not to. 

 

Double your impact with a matching resume and cover letter combo. Use our cover letter builder and make your application documents pop out.

 

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Want to try a different look? There’s 18 more. A single click will give your document a total makeover. Pick a cover letter template here.

 

Key Points

 

For a virtual assistant resume that gets video calls:

 

  • Make good use of the virtual assistant resume sample from the beginning of this article. It’s a ready-made formula for success.
  • Put VA achievementsin your resume profile, work history, and education sections to show how you’ve handled VA duties in the past.
  • Pick the right virtual assistant skills for your resume. The more selective you can be, the better. The job ad will be your guide here.
  • Write a virtual assistant cover letter. Use it to show your passion for the job and entice recruiters to read your resume.

 

Got questions that this guide and the sample virtual assistant resume weren’t able to answer? Leave them down in the comments and we’ll get back to you.

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Bart Turczynski
Bart Turczynski is a career expert and the Editor-in-chief at ResumeLab. His career advice and commentary has been published by Glassdoor, The Chicago Tribune, Workopolis, The Financial Times, Hewlett-Packard, and CareerBuilder, among others. Bart’s mission is to promote the best, data-informed and up-to-date career advice on ResumeLab’s blog as well as through numerous online communities and publications. At ResumeLab, Bart manages a large team of career experts and editors in delivering top-quality, unique content. Bart’s life-long passion for politics and strong background in psychology makes all the advice published on ResumeLab unique, accurate, and supported by detailed research.

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