
What to Write in an Email when Sending a Resume in 2023
Learn how to email a resume the right way and start getting more job offers. See a proven resume email sample and learn how to write one yourself.
Manage your career with a great administrative assistant resume. See writing tips and a list of desired skills for administrative assistant jobs to achieve just that.
Navigating chaos is one of your specialties. You can single-handedly organize stacks of documents, hundreds of emails, dozens of phone calls, and days of business travel, all while remembering everyone’s birthdays. The office can’t survive without you.
All that work should be rewarded. If it isn’t—it’s time to move on. Let your administrative assistant resume carry you to new places.
In this guide:
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Karla Atavita
Administrative Assistant
(123) 987-4563
karla.atavita@resumelabmail.com
linkedin.com/in/karla.atavita
Summary
Efficient administrative assistant with 6+ years of experience. Eager to find cost-effective solutions to simplify internal operations at Sanita Inc. Helped save $32,800+ yearly and improve customer service response time by 43% at Fiat Lux.
Work Experience
Administrative Assistant
Fiat Lux, Gary, IN
September 2018–Present
Key responsibilities:
Key achievement:
Office Assistant
Lake George Tourism, Hobart, IN
July 2016–August 2018
Key responsibilities:
Key achievement:
Education
Bachelor of Arts in Sociology
Indiana University Northwest, Gary, IN
September 2012–June 2016
GPA: 3.74
Extracurricular activities:
Volunteer Work
Volunteer
Gary Community Center, Gary, IN
July 2020–Present
Skills
Certification
Languages
Interests
Administrative assistants support companies in handling correspondence, keeping records, managing appointments, and arranging travel. An administrative assistant's resume must highlight the candidate’s office experience and skills, such as organization and time management.
But do you know how to make an administrative assistant resume that does the job well? Just follow the steps below:
It’s always good to start with the basics, and the resume format is one of them. Career experts recommend using the chronological resume for both experienced and entry-level candidates. This format will help you highlight your career achievements as well as administrative assistant skills.
Now, here’s how to create a good resume template for administrative assistant jobs:
Want an easier solution? You can try using free resume templates—they will handle the majority of formatting for you. It’s easy to find resume templates for Word or Google Docs resume templates online.
The first thing that a recruiter will read on your administrative assistant resume is a resume profile. It serves as a summary of qualifications on a resume and should prompt the reader to keep going. Sounds difficult? Don’t worry—we’ve got a formula for that.
Here’s how to write a successful resume profile:
One more thing before you start writing: the type of resume profile you should use depends on your level of experience. An entry-level administrative assistant resume should include a career objective, and an experienced professional should write a resume summary.
What’s the difference?
Let’s see some examples to understand that better:
Efficient administrative assistant with 6+ years of experience. Eager to find cost-effective solutions to simplify internal operations at Sanita Inc. Helped save $32,800+ yearly and improve customer service response time by 43% at Fiat Lux.
All the elements of a good resume summary are here: the experience, career achievements, and specific goals to achieve at the new job. Hard-working administrative assistant with a friendly personality. Have worked in the office environment for 6+ years. Keen to broaden my professional experience and face new challenges.
This example is just blah. It doesn’t give any valuable information to a potential employer.
Now, examples of an entry-level administrative assistant resume:
Motivated Bachelor of Business Administration seeking an administrative assistant position. Eager to support the management team at Mountain Fox Ltd. with organizational skills and MS Office knowledge. Helped organize travel arrangements for 30+ international students while volunteering in the college career office.
Though it’s an example from an entry-level administrative assistant resume, the candidate seems to know their worth. They can name skills needed for the position and describe the relevant experience they gained while volunteering. Goal-oriented Bachelor of Business Administration hoping to gain work experience as an administrative assistant. I’m a reliable person with a go-getter attitude.
I’m afraid that’s a no from the hiring manager.
One more thing about writing your resume profile: write it after you complete all the other sections of your resume. It will be easier—you’ll just pick the best parts and combine them in a nice resume summary or objective.
On your resume, hiring managers expect to see only relevant experience. And it should come in the form of a neat work experience section (unless you’re writing a resume with no experience for entry-level positions, which you’ll read about a bit later).
Here’s how to write a good administrative assistant job description:
See the examples below:
Administrative Assistant
Fiat Lux, Gary, IN
September 2018–Present
Key responsibilities:
Key achievement:
This sample follows the recipe for success: action words, numbers, and keywords that make the candidate’s accomplishments shine. Banayell, Chicago, IL 2012–2021
Oh, dear. Not great. This is just a short list of duties—and a hiring manager knows the duties of an administrative assistant pretty well. What they want instead is to know how good you are at performing them. That’s why achievements are more important than responsibilities.
But what to do if you’re writing an entry-level resume?
Show other examples of relevant experience. They can come from:
…and any other activities that gave you a chance to use your administrative skills.
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Many hiring managers may yawn when they see education on a resume. But it’s your job to show them it’s valuable information and not just something you did to fill the empty space.
Here’s how to list education on an admin assistant resume:
The rule of thumb is the less work experience you have, the more info you should add to the education section.
Check the example below:
Bachelor of Arts in Sociology
Indiana University Northwest, Gary, IN
September 2012–June 2016
GPA: 3.74
Extracurricular activities:
This candidate provided not only the essentials but also listed activities that required the use of collaboration and organization skills. B.B.A. from UCLA, 2021 GPA: 3.4 Member of Chinese Cultural Dance Club at UCLA
This isn’t great. It’s hard to say if this candidate has graduated or if they’re still studying. The GPA is not very impressive either. And the information about extracurriculars isn’t relevant to administrative assistant jobs.
One more thing: if you don’t have a college degree, you shouldn’t feel self-conscious about it. Many administrative assistant jobs don’t require it. According to the U.S. Bureau of Labor Statistics, high school education and knowledge of MS Office are enough for many entry-level administrative assistant jobs.
Did you know that there are over 2.7 million administrative professionals in the U.S.? If you want to shine in this large crowd, you must possess top administrative skills. Admin jobs differ from one another, and you don’t want a recruiter to think that all you can do is make coffee for the CEO.
But your admin assistant resume needs more than a list of all administrative skills that come to mind. It needs the best skills for a resume—ones that fully match the job requirements.
Here’s how to pick the skills to add to your administrative assistant resume:
Expert Hint: The job ad calls for a skill you’re not confident with? There are dozens of online training videos available, and they can help you upskill within a few hours or days. You might even get a certificate to list on a resume after the training is completed!
Have you completed the steps above? Then your resume should be ready 100%. But that’s not the end of your work. Give 110% to your resume by adding extra sections—and use them to maximize your chances of landing a great administrative assistant job.
Choose from the following sections for a resume:
Let the example below lead the way:
Volunteer Work
Volunteer
Gary Community Center, Gary, IN
July 2020–Present
Certification
Languages
Interests
See? These are non-essential resume sections, and yet they include a lot of priceless information. Even the volunteer experiences and interests prove this candidate has great organizational skills—something necessary for a professional administrative assistant. Languages: Spanish, German Interests: Folk music, history
This doesn’t work well. It’s not much information to build on.
Expert hint: If your resume is ready, it’s time to proofread it. And then… move on to write your administrative assistant cover letter.
Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.
Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.
For an administrative assistant resume that sparkles:
Got questions on how to write an administrative assistant resume? Not sure how to pick achievements for your administrative resume? Leave a comment. We’ll be happy to reply.
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Learn how to email a resume the right way and start getting more job offers. See a proven resume email sample and learn how to write one yourself.
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