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Administrative Assistant Resume Examples for 2022 (+Tips)

Write a perfect resume for an administrative assistant job. Follow our experts' tips and use our proven examples to highlight your skills, nail the summary, and more.

Tom Gerencer
Career Writer at ResumeLab
Administrative Assistant Resume Examples for 2022 (+Tips)

What makes this administrative assistant resume example different?

 

Well—

 

It’ll get you a good office job, with a boss who doesn’t make you want to eat bubble wrap.

 

For those rare jobs, you can’t just list work history and education.

 

You must show office achievements that helped past employers.

 

Do it right, and hiring managers will put the other resumes “on file.”

 

This guide will show you:

  • An administrative assistant resume example better than most.
  • How to write a resume for administrative assistant jobs that gets more interviews.
  • The key to a perfect administrative assistant job description on a resume.
  • Why your choice of administrative assistant resume accomplishments is all-important.

 

Create my resume now

 

administrative assistant resume example

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Administrative Assistant Resume Template

 

Kaylie Preisig
Administrative Assistant

 

Personal Info
Phone: 602-541-1928
E-mail: kayliepreisig@gmail.com
linkedin.com/in/kayliepreisig
Skype: kayliepreisig

 

Summary

 

Efficient office administrative assistant with 6+ years of experience, seeking to make life easier at Arntworks Inc. At D&DSB, cut clerical errors 25% and raised client retention 18% through speedy complaint resolution. At DGMC, helped collect 20% quicker by implementing automated payment reminders.

 

Experience

 

Administrative Assistant
2014–2019
Diversi & Doherty Steel Buildings

  • Handled office administrative assistant duties for a busy manufacturing firm. Coordinated shipping and maintained customer relationships.
  • Managed correspondence, reports, and scheduling with MS Office. Slashed clerical errors 25%. Saved $5,000 a year with improved scheduling accuracy.
  • Executed CRM data entry on all sales orders. Relayed orders to shipping department. Spotted a tax calculation error that saved $18,000 annually.
  • Screened and replied to customer emails. Boosted client retention by 25% by resolving complaints 45% faster than previous company average.

 

Administrative Assistant
Dry Gulch Medical Clinic
2013–2014

  • Performed all administrative assistant duties in a fast-paced medical clinic.
  • Slashed clerical errors 55% by sourcing new data entry automation software.
  • Communicated with patients and insurance companies.
  • Increased patient comment scores 15% with new waiting room process.
  • Contributed to 20% faster collections with automatic payment reminders.

 

Freelance Office Assistant
2012–2012

  • Performed multiple office assistant duties in 12 freelance and temp positions.
  • Used MS Office to compose 50+ company documents.
  • Performed CRM data entry on customer orders.
  • Responded to client emails and answered phones.
  • Commended 7x by managers for good attitude and time management.

 

Education

 

BA, Liberal Arts, Gateway Community College
2009–2012

  • Excelled in writing and research coursework.
  • Pursued a passion for accounting classes.
  • Handled all scheduling for college bookstore.
  • Member, Campus Activities Board

 

Skills Proficiency

 

  • Typing Speed: 95 WPM
  • 10-Key Data Entry Speed: 9,500 KPH, Zero Errors
  • MS Office: Scored 95%+ on 4 EmployTest Exams.

 

Volunteer Work

 

  • Organize two fundraisers per year, Maricopa County Animal Shelter
  • Volunteer event organizer, MIHS Pharmacy

 

Additional Activities

 

  • Active member, American Society of Administrative Professionals.
  • CrossFit instructor, 4x per month as self-care.

 

Hard Skills: Customer Relationships, Billing, Shipping, Event Coordination, Travel Planning, MS Office

 

Soft Skills: Verbal Communication, Written Communication, Friendliness, Organization

 

Now here’s how to write a professional administrative assistant resume:

 

1. Start with the Best Administrative Assistant Resume Format

 

First:

 

Your resume format for administrative assistant jobs matters.

 

It must show competence at a glance.

  • Use the reverse-chronological resume format. It puts your most recent administrative assistant achievements first.
  • Use the best resume fonts in 10–14pt. Add 1-inch margins, clear headings, and lots of white space for easy reading.
  • Make a one-page resume unless you’re more experienced than Joan from Mad Men.
  • Start with a resume header. List your name, phone, and email. No photo and no street address.
  • Next, add an administrative assistant resume summary, work experience, and education.
  • Last, include resume extras like volunteer work, typing speed, hobbies and interests (if relevant), and additional activities. They’ll supersize your administrative assistant resume.

Expert Hint: Save resumes as PDFs unless the job ad says not to. Administrative assistant resume PDFs don’t frizz out when you send them. Plus in 2022 they’re machine-readable.

2. Write an Administrative Assistant Resume Summary that Turns Heads

 

This is proven:

 

Most administrative assistant resumes are almost photocopies.

 

Employers skim them, hunting one that shows potential.

 

So—

 

Start with a resume objective that makes them sit up straight.

 

Use:

 

  1. One adjective (efficient, hard-working, friendly)
  2. Job title (administrative assistant, office assistant)
  3. Years of experience (2+, 3+)
  4. How you’ll help (make life easier)
  5. Best 2–3 achievements (cut clerical errors 25%, raised client retention 18%)

 

These senior administrative assistant resume examples show how:

 

Senior Administrative Resume Summary—Example

Good Example
Efficient office administrative assistant with 6+ years of experience, seeking to make life easier at Arntworks Inc. At D&DSB, cut clerical errors 25% and raised client retention 18% through speedy complaint resolution. At DGMC, helped collect 20% quicker with automated payment reminders.
Bad Example
Extremely hard-working administrative assistant, highly skilled in customer relationships, billing, event coordination, and travel-planning. Have worked for two different companies as office assistant with over six years of experience.

The first of those administrative resume samples will make employers pay attention.

 

It shows achievements that sell your administrative assistant skills.

 

What if You’ve Got No Administrative Assistant Experience?

 

How to write a resume with no experience?

 

In an entry-level admin assistant resume, list accomplishments. Get them from:

  • Temp jobs
  • Volunteer work
  • Non-administrative assistant Jobs with admin assistant tasks.

 

This entry-level administrative assistant experience resume example does it right:

 

Entry-Level Administrative Assistant Resume Objective—Example

Good Example
Hard-working administrative assistant with proven skills in MS Office and billing. Have worked in 12 freelance and temp administrative assistant positions, commended 7x by managers for excellent time management skills and attitude. Have performed CRM data entry on hundreds of customer orders with zero errors. Composed 50+ office documents with MS Word.

That beats the pants off “Still looking for my first administrative assistant jobs.” Even with no experience, that’s a professional office skills resume.

 

Should you mention your goals in an administrative assistant resume objective? In 2022 you’ll get more attention if you stick with company objectives and how you’ll help.

Expert Hint: Write your resume summary last. That way you won’t get stuck. You’ll have plenty of supplies to pick from.

3. Compose the Best Administrative Assistant Resume Job Description

 

Check it out:

 

Admin resumes only need a few accomplishments.

 

But—

 

The best administrative assistant resumes use the right ones.

 

To choose yours:

 

  1. Read the job ad carefully.
  2. Note the administrative assistant duties and responsibilities in it.
  3. Pack your resume bullets with achievements that fit like Spanx.

 

Check out these administrative assistant resume examples:

 

Administrative Assistant Resume Job Description

 

Job ad wants these administrative assistant skills: (1) scheduling (2) data entry (3) complaints resolution.

Good Example

Experience

 

Administrative Assistant
2014–2019
Diversi & Doherty Steel Buildings

  • Handled office administrative assistant duties for a busy manufacturing firm. Coordinated shipping and maintained customer relationships.
  • Managed correspondence, reports, and scheduling with MS Office. Slashed clerical errors 25%. Saved $5,000 a year with improved scheduling accuracy.
  • Executed CRM data entry on all sales orders. Relayed orders to shipping department. Spotted a tax calculation error that saved $18,000 annually.
  • Screened and replied to customer emails. Boosted client retention by 25% by resolving complaints 45% faster than previous company average.
Bad Example
  • Handled office administrative assistant duties for a busy manufacturing firm.
  • Managed correspondence, reports, and scheduling with MS Office.
  • Executed CRM data entry on sales orders.
  • Screened and replied to customer emails.

The last of those administrative assistant resume examples is snore-worthy. The first will be the CEO one day.

 

The achievements that match the job ad give it heft.

 

Plus—

 

The $ and % prove your administrative assistant skills would fill a filing cabinet.

 

Entry-Level Administrative Assistant Resume Sample—No Experience

 

No administrative assistant experience? That’s okay.

 

Your entry-level admin resume or virtual assistant resume can still stand out.

 

Just pack it with achievements. This office resume example shows how:

 

Freelance Administrative Assistant
2012–2012

  • Performed multiple administrative assistant duties in 12 freelance and temp positions.
  • Used MS Office to compose 50+ company documents.
  • Performed CRM data entry on customer orders.
  • Responded to client emails and answered phones.
  • Commended 7x by managers for good attitude and time management.

 

Other achievements you can include:

 

List of Accomplishments for an Administrative Assistant

 

  • Trusted with a $XXX,XXX budget
  • Onboarded four new admin staff members
  • Collected and entered annual leave requests
  • Managed the calendars of the sales team
  • Saving the company $XXXX on office supplies by changing the office supply company
  • Gained advanced MS Excel skills including pivot tables

 

Your resume needs a skills section, too.

 

Skills for Administrative Assistant Resumes

 

Here’s a resume skills list.

 

Don’t copy it to your resume for administrative assistant jobs.

 

Employers can smell that from three blocks away.

 

Instead, pick the few skills in the job ad.

 

Administrative Assistant Skills List

 

Hard Skills

  • Answering Phones
  • Data Entry
  • Scheduling
  • Billing
  • MS Office
  • QuickBooks
  • Office Equipment
  • Shipping
  • Welcoming Visitors
  • Travel Planning
  • Calendar Management
  • Event Planning
  • CRM (e.g.,SalesForce)
  • Inventory Management
  • Foreign Languages

Soft Skills 

  • Written Communication
  • Verbal Communication
  • Organization
  • Friendliness
  • Problem Solving
  • Technology
  • Teamwork
  • Time Management
  • Planning
  • Dependability


Expert Hint: A survey of 600 senior managers by Robert Half shows admin assistants save their bosses 8 hours a week. Show time-saving impact on your administrative assistant resume to make them want to call you.

 

4. Turn Boring Education to a Reason to Hire You

 

Surprising:

 

The education section on an administration resume needs accomplishments, too.

 

Without them, it’s wasted space.

 

See these administrative assistant resume examples for instruction:

 

Education on an Administrative Assistant Resume—Example

Good Example

Education

 

BA, Liberal Arts, Gateway Community College
2009–2012

  • Excelled in writing and research coursework.
  • Pursued a passion for accounting classes.
  • Handled all scheduling for college bookstore.
  • Member, Campus Activities Board

Wow.

 

Those administrative assistant resume samples will make employers hunt your contact info.

 

They show your administrative assistant skills are more than just a few months old.

Expert Hint: Is your office job resume experience still in diapers? Divide your education section into positions and projects. Stuff each with achievements.

6. Highlight Your Administrative Assistant Resume With These Extra Sections

 

Try this.

 

To get attention like a light-up name badge—

 

Add resume extras.

 

They’ll make your resume for administrative assistant jobs jump off the page.

 

These administrative assistant resume examples do it wrong and right:

 

Administrative Assistant Resume—Extra Sections

Good Example

Skills Proficiency

 

  • Typing Speed: 95 WPM
  • 10-Key Data Entry Speed: 9,500 KPH, Zero Errors
  • MS Office: Scored 95% on 4 EmployTest Exams.

 

Volunteer Work

 

  • Organize two fundraisers per year, Maricopa County Animal Shelter
  • Volunteer event organizer, MIHS Pharmacy

 

Additional Activities

 

  • Active member, American Society of Administrative Professionals.
  • CrossFit instructor, 4x per month as self-care.
Bad Example

Additional Activities

 

  • CrossFit.
  • Regular volunteer work.

Why does the first of those administrative assistant resume samples work?

 

It doesn’t say, “I’ve got administrative assistant skills.”

 

It proves it.

Expert Hint: Send a cover letter. In it, show you understand the hiring manager’s needs. She’ll read your resume for administrative assistant jobs with interest.

Key Points

 

For an administrative assistant resume that sparkles:

  • Start with the administrative assistant resume template up top. It fills all the right requirements.
  • Make your administrative assistant resume stand out with achievements. Fit them to the job offer like they’re painted on.
  • Add numbers to your admin assistant resume accomplishments. Percents, dollars, time saved, and other numbers maximize your administrative assistant skills.
  • Send an administrative assistant cover letter. Bind it to the job by linking the employer’s needs to your achievements.

 

Got questions on how to write an administrative assistant resume? Not sure how to pick achievements for your administrative resume? Leave a comment. We’ll be happy to reply.

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Tom Gerencer
Tom Gerencer is a career advice writer and a resume expert at ResumeLab. Tom has been featured on BBC News, NBC, The Economist, Business Insider, Fast Company, and dozens of other outlets. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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