Executive Assistant Resume Sample—20+ Examples and Writing Tips

An executive assistant resume sample that gets interviews. Write your resume for executive assistant jobs fast, with expert tips and good + bad examples.

Executive Assistant Resume Sample—20+ Examples and Writing Tips

You need an executive assistant resume template that proves you read minds.

 

You’ve found it.

 

How does it work?

 

It uses successes to show your strengths to CEOs. They tie you to your dream employer’s needs like the genie to Aladdin’s lamp.

 

This guide will show you:

  • An executive assistant resume example better than most.
  • How to write an executive assistant resume that gets more interviews.
  • The key to a perfect executive assistant job description on a resume.
  • Why your choice of executive assistant resume accomplishments means boom or bust.

 

executive assistant resume example

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Check our guide if you’re looking for an administrative assistant resume sample.

 

Executive Assistant Resume Sample

 

Clarie Haradas
Executive Assistant

 

Personal Info

 

Phone: 862-208-2592
E-mail: clarieharadas@gmail.com
linkedin.com/in/clarieharadas
twitter.com/clarieharadas

 

Summary:

 

Resourceful Executive Assistant with 5+ years of experience, seeking to increase efficiency at United Frostacre Inc. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Commended 15x by execs for outside-the-box problem-solving skills.

 

Experience

 

Executive Assistant
ISN Lipmann, Inc.
2013–2018

  • Handled top executive assistant duties for 5 execs in a fast-paced multinational firm. Integrated complex logistics, communication, and calendars.
  • Implemented call-recording system that cut $1 million in legal claims from misunderstandings and improved communication between customers and execs.
  • Saved each top-level exec 11 hours per week, equating to $25,000 a week at current salaries. Execs used the time to land $1.7 M in new work.
  • Provided executive project support, administrative help, and data tracking. Commended 15x by executives for resourcefulness.
  • Coordinated travel arrangements both domestically and internationally. Slashed executive time lost to travel problems 25%.

 

Freelance Executive Assistant
2013 

  • Worked as temp executive assistant for 4 execs from mid-sized businesses. Praised by each for problem-solving and quick thinking.
  • Aided executives with meeting preparation.
  • Assisted with project logistics and developed 15 PowerPoint presentations, often delivered to 400+ employees as strategy-deployment tools.
  • Performed weekly proofreading of executive materials. Cut errors 45%.

 

Education

 

BA, Business Administration, The College of New Jersey
2010–2013

  • Excelled in financial management and business law classes.
  • Pursued a passion for business ethics and accounting coursework.
  • Secretary, Women in Business student organization.
  • My article, "Reading Minds" was reprinted by "Fortune."

 

Membership

 

  • Member, Executive Assistant Organization

 

Courses

 

  • Effective Business Writing, UC Berkeley
  • Global Business in Practice, UC Berkeley
  • Organizational Behavior, IIT Kharagpur

 

Publications

 

  • How Details Kill, The Counterintuitive CEO

 

Languages

 

  • Spanish—Fluent
  • French—Conversational

 

Soft Skills: EQ, Communication, Logistics, Organization, Time Management, Compassion, Problem Solving

 

Hard Skills: Email Systems, File-Sharing Systems, Database Management, Coordinating Conference Calls, Travel Arrangements

 

Now here’s how to write an executive assistant resume:

 

1. Start With the Best Executive Assistant Resume Format

 

This matters:

 

Your resume format has to show you own the details.

 

  • Pick the reverse-chronological resume format. It puts your latest wins up top.
  • Choose the best resume fonts like Arial or Cambria. Use 10–14pt with 1-inch margins, big headings, and plenty of white space.
  • Write a one-page resume unless you’ve got boardrooms of experience.
  • Create a resume header with your name, phone, email, and portfolio link. No photo and no street address.
  • Lead with an executive assistant resume summary, then work experience and education.
  • Add extras like conferences, volunteer work, and publications to show your Wonder Woman-level competence.

 

Got few job titles but lots of achievements? Shun the executive assistant functional resume. Employers reject it so fast it catches fire.

Expert Hint: Save your resume as a PDF unless the job offer says otherwise. Executive assistant resume PDFs stay cool en route. They’re also machine-readable in 2018.

2. Start with a Standout Executive Assistant Resume Summary

 

How to start a resume for executive assistant jobs?

 

It’s easy to be different in a good way.

 

Start with a resume summary. It should show at a glance you understand unspoken needs.

 

How?

 

Use:

 

  1. One adjective (reliable, resourceful, professional)
  2. Job title + certification (Executive Assistant)
  3. Years of experience (2+, 4+)
  4. How you’ll help (save time)
  5. Flashiest 2–3 achievements (Saved $25K/week, commended 15x)

 

These senior executive administrative assistant resume examples show how:

 

Executive Assistant Resume Summary—Example

Good Example
Resourceful executive assistant with 5+ years of experience, seeking to increase efficiency of C-Suite execs at United Frostacre Inc. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Commended 15x by execs for problem-solving.
Bad Example
Passionate, hard-working, efficient executive assistant, highly skilled in communication and logistics, with a focus on organization and time management. Have worked as a professional executive assistant in a fast-paced multinational firm and handled all executive assistant duties and responsibilities.

See the difference?

 

The first of those C-level executive assistant resume samples nails it. That employee can calm a hysterical CEO in a heartbeat.

 

What if You’ve Got No Experience?

 

How to write an executive admin assistant resume objective/summary with no experience?

 

Pack your bullet points with achievements. Get them from:

 

Here’s an executive administrative assistant resume example that does it perfectly:

 

Executive Assistant Resume Objective—Example

Good Example
Driven executive assistant with proven skills in problem-solving and meeting prep. As office admin at Locklin-Phair Inc., prepared documents for executives with 20% less errors than usual. Commended by 4 execs from a mid-sized business for quick thinking and problem-solving. Developed 15 PowerPoint presentations delivered to 400+ employees each.

That averts the “I can’t get my first assistant job” crisis.

 

Even with no experience, you’ve got a professional executive assistant resume.

 

Resume objectives used to focus on the job candidate. In 2019, showing how you’ll help execs is more impressive.

Expert Hint: Write your top-executive admin assistant resume summary last. That way you’ll have plenty of accomplishments to use as building blocks.

3. Write the Perfect Executive Assistant Resume Job Description

 

Important:

 

The best resumes for executive assistant jobs show achievements.

 

Yours must demonstrate off-the-map EQ and soft skills.

 

Picking the right accomplishments for your resume is key. It’s the difference between working for that amazing boss and sitting home in your pajamas.

 

So—

 

  1. Read the job ad carefully.
  2. Underline the executive assistant skills and duties in it.
  3. Learn as much as you can about this exec team’s challenges.
  4. Write resume bullets that show you can keep the CEO on task.

 

These senior executive assistant resume examples show the plan:

 

Executive Administrative Assistant Job Description—Sample

 

Job ad wants these executive assistant skills: (1) communication (2) saving time (3) executive project support.

Good Example

Experience

 

Executive Assistant
ISN Lipmann, Inc.
2013–2018

  • Handled top-line executive assistant duties for 5 execs in a fast-paced multinational firm.
  • Implemented call-recording system that cut $1 million in legal claims from misunderstandings. Improved (1) communication between customers and execs.
  • (2) Saved each top-level exec 11 hours per week, equating to $25,000 a week at current salaries. Execs used the time to land $1.7 M in new work.
  • Provided (3) executive project support, administrative help, and data tracking. Commended 15x by executives for resourcefulness.
  • Coordinated travel arrangements both domestically and internationally. Filed travel expense reports. Slashed executive time lost to travel problems 25%.
Bad Example
  • Responsible for executive assistant duties in a fast-paced firm.
  • Tasked with saving time for top-level executives, which I did successfully.
  • Provided support for executive projects.
  • Coordinated travel arrangements for C-Suite executives.

Ouch.

 

The second of those top executive assistant resume examples is a train wreck.

 

The first shows you’ll stretch beyond your comfort zone to get things done.

 

The $, %, and other numbers ratchet up the power.

 

Entry-Level Executive Assistant Resume Example—No Experience

 

Don’t have professional experience for your resume?

 

Your professional executive administrative assistant resume can still impress.

 

Cram your bullets with accomplishments like this executive admin assistant resume example:

 

Freelance Executive Assistant
2013

  • Worked as temp executive assistant for 4 execs from mid-sized businesses. Praised by each for problem-solving and quick thinking.
  • Aided executives with meeting preparation.
  • Assisted with project logistics and developed 15 PowerPoint presentations, often delivered to 400+ employees as strategy-deployment tools.
  • Performed weekly proofreading of executive materials. Cut errors 45%.

 

 

Executive Assistant Resume Skills

 

By the way:

 

Never copy-paste resume skills lists.

 

Execs can smell that from 30,000 feet.

 

But—for reference:

 

Best Executive Assistant Resume Skills
Soft SkillsHard Skills
EQEmail Systems
LogisticsDatabase Management
Time ManagementFile-Sharing Systems
CompassionCoordinating Conference Calls
CommunicationCalendar Management
Interpersonal SkillsResearch
Problem SolvingTravel Arrangements
Self DirectionReport Generation
ListeningAccounting
DependabilityEvent Planning
Organization SkillsOffice Software and Equipment

Expert Hint: An assistant to an exec who earns $1 million can make $80k. Higher-paid chiefs pay $200k+. You need the perfect executive administrative assistant resume for those higher-level jobs.

 

4. Turn Boring Education to a Reason to Hire You

 

Most applicants don’t know:

 

Your education section is a sales pitch.

 

On an executive assistant to CEO resume, it has to show job-fitting accomplishments.

 

These experienced executive assistant resume examples do it wrong and right:

 

Executive Assistant Education—Example

Good Example

Education

 

BA, Business Admin, The College of New Jersey
2010–2013

  • Excelled in financial management and business law classes.
  • Pursued a passion for business ethics and accounting coursework.
  • Secretary, Women in Business student organization.
  • My article, "Reading Minds" was reprinted by "Fortune."

That C-level executive assistant resume sample handles it.

 

It shows you had the knack even back in school.

Expert Hint: Is your executive administrative assistant resume experience weak? Make a longer education section with positions, organizations, and projects. Stuff each with achievements.

6. Promote Your Executive Assistant Resume With These Bonus Sections

 

Don’t miss this.

 

Your executive assistant to CEO resume should show you defy gravity.

 

Do it with special resume extra sections.

 

These two executive assistant resume examples show ordinary vs. hired:

 

Executive Assistant Resume—Extra Sections

Good Example

Membership

 

  • Member, Executive Assistant Organization

 

Courses

 

  • Effective Business Writing, UC Berkeley
  • Global Business in Practice, UC Berkeley
  • Organizational Behavior, IIT Kharagpur

 

Publications

 

  • “How Details Kill”—The Counterintuitive CEO

 

Languages

 

  • Spanish—Fluent
  • French—Conversational
Bad Example

Additional

 

  • Take regular courses in business topics.
  • Fluent in Spanish.

Huge difference.

 

The first of those executive assistant resume samples show you can support the Chief.

 

Where to put certifications?

 

On executive administrative assistant resumes, put them in a special section under your summary. The executive assistant resume template up top shows how it’s done.

Expert Hint: You need an executive assistant cover letter. Nearly half of employers won’t read your resume for executive assistant jobs without a cover letter.

Key Points

 

For an elite executive assistant resume:

  • Use the executive assistant resume template up top. It shows you can be trusted for high-level assistance.
  • List achievementsin your executive administrative assistant bullet points. Fit them to the job like a tailored Max Mara.
  • Use every inch. Put job-getting achievements even in the education section of your executive assistant duties resume.
  • Write an executive administrative assistant cover letter. Make it personal and passionate to get your top exec assistant resume a careful read.

 

Got questions on how to write a great resume for executive assistant jobs? Not sure how to show executive assistant on a resume? Leave a comment. We’ll be happy to reply.

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Tom Gerencer
Career Writer at ResumeLab
Tom Gerencer is a career advice writer and a resume expert at ResumeLab. Tom has been featured on BBC News, NBC, The Economist, Business Insider, Fast Company, and dozens of other outlets. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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