You're about to change your career. Learn how to write a career change resume that will get you the dream job.
An entry-level administrative assistant position seems like the perfect fit—you will be able to advance into marketing, human resources, or operations management in the future.
But what should you do to get it in the first place?
Write a job-winning entry-level administrative assistant resume, of course.
And we can show you how to do it, step-by-step.
In this guide:
- An entry-level administrative assistant resume sample that gets jobs.
- How to ace your entry-level administrative assistant job description on a resume.
- How to write a resume for an entry-level administrative assistant that gets the interview.
- Expert tips and examples to boost your chances of landing an entry-level administrative assistant job.
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Entry-Level Administrative Assistant Resume Example
Detail-oriented BSc in Finance and Business Administration graduate with one year of experience and excellent communication and time management skills. Achieved a 3.9 GPA; saved over 5 person-hours monthly on meeting preparation for KLM Universal. Seeking to join ABA Solutions as an entry-level administrative assistant to apply my organizational skills to help develop and implement processes within the organization.
Entry-Level Administrative Assistant
Cleo Management Corporation, New York, NY
May 2020–June 2021
Key Qualifications & Responsibilities
- Provided administrative support, including scheduling multiple-attendee meetings and conference calls, processing expense reports, and overseeing the signing of agreements.
- Maintained a status chart of active projects in development, production, and being exhibited in the company’s networks.
- Researched existing agreement database to find previous relevant agreements to serve as precedents to aid Business Affairs executives in drafting new deals.
- Set up initial drafts of agreements by incorporating new deal info into existing templates.
- Member of the team that negotiated new contracts for outsourcing processes that helped save the company $100,000 quarterly.
KLM Universal, New York, NY
January 2020–April 2020
Key Qualifications & Responsibilities
- Drafted 15+ weekly emails for the Business Operations Department regarding company policies, outsourcing contracts, and employees training.
- Scheduled 100+ interdepartmental meetings per month.
- Ordered food and beverages for the office, paying attention that the specific dietary restrictions were met.
- Developed a meeting calendar that allowed the company to operate smoothly and saved over 5 person-hours monthly on meeting preparation.
BSc in Finance and Business Administration
Sykes College of Business, University of Tampa
- Achieved a 3.9 GPA
- Made the Dean’s List every semester
- Relevant Coursework: Introduction to Business in the 21st Century, Financial Strategies in an Uncertain Economy, Analysis of Financial Statements, Business Statistics
- Analytical skills
- Time management skills
- Communication skills
- MS Office
- Inventory management
- Leadership skills
- Attention to detail
- Microsoft Office Specialist (MOS): Expert (Office 2019), Microsoft, 2021
Entry-level administrative assistants organize and assist in various projects, reports, and daily operations. The purpose of your entry-level administrative assistant resume is to show you have the skills and capabilities to manage multiple tasks at once.
Let’s write your own entry-level administrative assistant resume:
1. Start With the Best Entry-Level Administrative Assistant Resume Format
What would you think about a person who handed you a stack of invoices with a grocery list scribbled on the margins?
Probably nothing good.
It’s the same when it comes to your entry-level administrative assistant resume.
Make sure it looks neat and organized.
- Apply the reverse-chronological resume format so that you can highlight your most recent achievements.
- Choose an easy-to-read resume font, like Arial or Calibri in 11–12 pt.
- Leave 1-inch resume margins on all sides of your document.
- Write a one-page resume. Longer resumes are like a bad habit you should ditch.
- Include these resume sections: Header, Summary, Experience, Education, Skills, and Additional.
Many ATS solutions that scan resumes can only process PDF files, so unless stated otherwise, use the PDF file format.
2. Write a Resume Objective for Administrative Assistant Entry-Level Jobs
How to grab the recruiter’s attention right with the first sentence?
With a gripping resume profile! If you had a couple years’ experience, you’d condense the highlights into a resume summary. But since you’re applying for an entry-level job, a resume objective will be a better fit.
Here’s how to write a resume objective for admin assistants:
- Start with anadjective (efficient, dedicated, motivated)
- Add your job title or field of study if you’re a recent grad (Entry-Level Administrative Assistant; Business Administration graduate)
- Mention your years of experience if you have any (1+, 2+)
- State what you can do to help (effectively schedule meetings across various departments)
- Outline a couple of your relevant achievements from work, internships, volunteering, or college (scheduled 100+ meetings per month with zero overlap; achieved a 3.8 GPA)
Weave in a few relevant skills (more on those in a sec) and you’re good to go!
One last tip: quantify your achievements, if possible, to show you are a dedicated and passionate employee.
Expert Hint: Writing a resume profile can be daunting. But there is a way to make it easier—write it at the very end. That way, you will have all the achievements listed in your resume, ready to be picked out.
3. Add the Perfect Entry-Level Administrative Assistant Job Description and Skills Sections
Do you already have any relevant professional achievements from full-time employment or from internships?
If yes, great! Highlight those in your work experience section.
How to write a job description for an entry-level administrative assistant:
- Revisit the job ad.
- Note down the skills and requirements needed. These are your resume keywords.
- Think about examples of problems you’ve solved applying those skills.
- Write down bullet points with achievements. Use numbers and action words where possible.
Achievements must match the job you’re applying for, so tailor your resume to the role and the company.
What if you have no experience at all, though?
Don’t worry—if employers are looking for entry-level candidates, they don’t expect you to have worked in this field before. Just skip work experience and put your education section here instead.
Now you need to write a targeted resume skills section.
A simple rule applies—less is more. By less we mean 5–10 carefully picked, highly relevant skills.
Don’t list every professional skill you can think of. Include only those skills that are mentioned in the job posting. Here’s a list to get you inspired:
Entry-Level Administrative Assistant Resume Skills
- Decision-making Skills
- Organizational Skills
- Customer service skills
- Data analysis
- Record keeping
- Expense reports
- Calendar management
- Travel arrangements
- Email management
- Data entry
- MS Office
- Interpersonal Skills
- Leadership Skills
- Communication Skills
- Computer Skills
- Creative Thinking Skills
- Time Management Skills
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4. Turn Boring Education into a Reason to Hire You
For entry-level roles, the resume education section is one of the most important parts of the job application. In the absence of work experience, you need to bulk out your education section with every relevant achievement you can think of to show recruiters why you’re the best candidate.
First, list your highest degree of education, complete with the name of the school and dates of attendance. Don’t worry if you never went to college—a degree is rarely a requirement for entry-level administrative roles. Then, add bullet points to highlight your accomplishments, such as:
- Relevant coursework
- Extracurricular activities that show your transferable skills
- Your GPA, if it was 3.7 or higher
- Academic achievements, such as making the Dean’s list or receiving a scholarship
5. Include Extra Sections on Your Entry-Level Administrative Assistant Resume
You only have a few seconds to charm the recruiter.
And now is your last chance.
To distinguish your resume from others, add extras like:
- Additional Activities
- Foreign Languages
- Hobbies and Interests
- Professional References
And last but not least—write a cover letter that will accompany your entry-level administrative assistant resume. That’s your chance to make your application wow the recruiter.
Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.
Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.
Here’s how to write an entry-level administrative assistant resume:
- Start with the right format for your entry-level administrative assistant resume. Use the proper structure to highlight all your strengths and achievements.
- Add entry-level administrative assistant skills that are listed in the job posting.
- Introduce yourself with an entry-level administrative assistant resume objective. It should give a fast overview of why you’re the perfect candidate.
- Add extra resume sections and show off your awards and certifications.
- Write an entry-level administrative assistant cover letter to strengthen your application.
Got any questions on how to write an entry-level administrative assistant resume? Or would you like to share some insider tips and tricks? Leave a comment; we’ll be happy to chat!