Administrative Assistant CV—25+ Examples and Writing Tips

An administrative assistant CV sample that gets interviews. Write your CV for office assistant jobs fast, with expert tips and good + bad examples.

Tom Gerencer
Career Writer at ResumeLab
Administrative Assistant CV—25+ Examples and Writing Tips

What makes this administrative assistant CV template different?

 

Well—

 

It’ll get you a good office job, with a boss who doesn’t make you want to eat bubble wrap.

 

For those rare jobs, you can’t just list work history and education.

 

You must show office achievements that helped past employers.

 

Do it right, and hiring managers will put the other CVs “on file.”

 

This guide will show you:

  • An administrative assistant CV example better than most.
  • How to write a CV for administrative assistant jobs that gets more interviews.
  • The key to a perfect office assistant job description on a CV.
  • Why your choice of office assistant CV accomplishments is all-important.

 

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Administrative Assistant CV Template

 

Kaylie Preisig
Administrative Assistant

 

Personal Info
Phone: 602-541-1928
E-mail: kayliepreisig@gmail.com
linkedin.com/in/kayliepreisig
Skype: kayliepreisig

 

Summary

 

Efficient office administrative assistant with 6+ years of experience, seeking to make life easier at Arntworks Inc. At D&DSB, cut clerical errors 25% and raised client retention 18% through speedy complaint resolution. At DGMC, helped collect 20% quicker by implementing automated payment reminders.

 

Experience

 

Administrative Assistant
2014–2019
Diversi & Doherty Steel Buildings

  • Handled office administrative assistant duties for a busy manufacturing firm. Coordinated shipping and maintained customer relationships.
  • Managed correspondence, reports, and scheduling with MS Office. Slashed clerical errors 25%. Saved £5,000 a year with improved scheduling accuracy.
  • Executed CRM data entry on all sales orders. Relayed orders to shipping department. Spotted a tax calculation error that saved £18,000 annually.
  • Screened and replied to customer emails. Boosted client retention by 25% by resolving complaints 45% faster than previous company average.

 

Administrative Assistant
Dry Gulch Medical Clinic
2013–2014

  • Performed all administrative assistant duties in a fast-paced medical clinic.
  • Slashed clerical errors 55% by sourcing new data entry automation software.
  • Communicated with patients and insurance companies.
  • Increased patient comment scores 15% with new waiting room process.
  • Contributed to 20% faster collections with automatic payment reminders.

 

Freelance Office Assistant
2012–2012

  • Performed multiple office assistant duties in 12 freelance and temp positions.
  • Used MS Office to compose 50+ company documents.
  • Performed CRM data entry on customer orders.
  • Responded to client emails and answered phones.
  • Commended 7x by managers for good attitude and time management.

 

Education

 

BA, Liberal Arts, Gateway Community University
2009–2012

  • Excelled in writing and research coursework.
  • Pursued a passion for accounting classes.
  • Handled all scheduling for university bookstore.
  • Member, Campus Activities Board

 

Skills Proficiency

 

  • Typing Speed: 95 WPM
  • 10-Key Data Entry Speed: 9,500 KPH, Zero Errors
  • MS Office: Scored 95%+ on 4 EmployTest Exams.

 

Volunteer Work

 

  • Organise two fundraisers per year, Maricopa County Animal Shelter
  • Volunteer event organiser, MIHS Pharmacy

 

Additional Activities

 

  • Active member, American Society of Administrative Professionals.
  • CrossFit instructor, 4x per month as self-care.

 

Hard Skills: Customer Relationships, Billing, Shipping, Event Coordination, Travel Planning, MS Office

 

Soft Skills: Verbal Communication, Written Communication, Friendliness, Organisation

 

Now here’s how to write a professional administrative assistant CV:

 

1. Start with the Best Administrative Assistant CV Format

 

First:

 

Your CV format for administrative assistant jobs matters.

 

It must show competence at a glance.

  • Use the reverse-chronological CV format. It puts your most recent administrative assistant achievements first.
  • Use the best CV fonts in 10–14pt. Add 1-inch margins, clear headings, and lots of white space for easy reading.
  • Make a one-page CV unless you’re more experienced than Joan from Mad Men.
  • Start with a CV header. List your name, phone, and email. No photo and no street address.
  • Next, add an administrative assistant CV summary, work experience, and education.
  • Last, include CV extras like volunteer work, typing speed, hobbies and interests (if relevant), and additional activities. They’ll supersize your office assistant CV.

Expert Hint: Save CVs as PDFs unless the job ad says not to. Office assistant CV PDFs don’t frizz out when you send them. Plus in 2019 they’re machine-readable.

2. Write an Administrative Assistant CV Summary that Turns Heads

 

This is proven:

 

Most office assistant CVs are almost photocopies.

 

Employers skim them, hunting one that shows potential.

 

So—

 

Start with a CV objective that makes them sit up straight.

 

Use:

 

  1. One adjective (efficient, hard-working, friendly)
  2. Job title (administrative assistant, office assistant)
  3. Years of experience (2+, 3+)
  4. How you’ll help (make life easier)
  5. Best 2–3 achievements (cut clerical errors 25%, raised client retention 18%)

 

These senior administrative assistant CV examples show how:

 

Senior Administrative CV Summary—Example

Good Example
Efficient office administrative assistant with 6+ years of experience, seeking to make life easier at Arntworks Inc. At D&DSB, cut clerical errors 25% and raised client retention 18% through speedy complaint resolution. At DGMC, helped collect 20% quicker with automated payment reminders.
Bad Example
Extremely hard-working administrative assistant, highly skilled in customer relationships, billing, event coordination, and travel-planning. Have worked for two different companies as office assistant with over six years of experience.

The first of those administrative CV samples will make employers pay attention.

 

It shows achievements that sell your administrative assistant skills.

 

What if You’ve Got No Administrative Assistant Experience?

 

How to write a CV with no experience?

 

In an entry-level admin assistant CV, list accomplishments. Get them from:

  • Temp jobs
  • Volunteer work
  • Non-administrative assistant Jobs with admin assistant tasks.

 

This entry-level administrative assistant experience CV example does it right:

 

Entry-Level Administrative Assistant Objective—Example

Good Example
Hard-working office assistant with proven skills in MS Office and billing. Have worked in 12 freelance and temp administrative assistant positions, commended 7x by managers for excellent time management skills and attitude. Have performed CRM data entry on hundreds of customer orders with zero errors. Composed 50+ office documents with MS Word.

That beats the trousers off “Still looking for my first administrative assistant jobs.” Even with no experience, that’s a professional office skills CV.

 

Should you mention your goals in an administrative assistant CV objective? In 2019 you’ll get more attention if you stick with company objectives and how you’ll help.

Expert Hint: Write your CV summary last. That way you won’t get stuck. You’ll have plenty of supplies to pick from.

3. Compose the Best Office Assistant CV Job Description

 

Check it out:

 

Admin CVs only need a few accomplishments.

 

But—

 

The best administrative assistant CVs use the right ones.

 

To choose yours:

 

  1. Read the job ad carefully.
  2. Note the administrative assistant duties and responsibilities in it.
  3. Pack your CV bullets with achievements that fit like Spanx.

 

Check out these administrative assistant CV examples:

 

Administrative Assistant CV Job Description

 

Job ad wants these administrative assistant skills: (1) scheduling (2) data entry (3) complaints resolution.

Good Example

Experience

 

Administrative Assistant
2014–2019
Diversi & Doherty Steel Buildings

  • Handled office administrative assistant duties for a busy manufacturing firm. Coordinated shipping and maintained customer relationships.
  • Managed correspondence, reports, and scheduling with MS Office. Slashed clerical errors 25%. Saved £5,000 a year with improved scheduling accuracy.
  • Executed CRM data entry on all sales orders. Relayed orders to shipping department. Spotted a tax calculation error that saved £18,000 annually.
  • Screened and replied to customer emails. Boosted client retention by 25% by resolving complaints 45% faster than previous company average.
Bad Example
  • Handled office administrative assistant duties for a busy manufacturing firm.
  • Managed correspondence, reports, and scheduling with MS Office.
  • Executed CRM data entry on sales orders.
  • Screened and replied to customer emails.

The last of those office assistant CV examples is snore-worthy. The first will be the CEO one day.

 

The achievements that match the job ad give it heft.

 

Plus—

 

The £ and % prove your office assistant skills would fill a filing cabinet.

 

Entry-Level Administrative Assistant CV Sample—No Experience

 

No administrative assistant experience? That’s okay.

 

Your entry-level admin CV or virtual assistant CV can still stand out.

 

Just pack it with achievements. This office CV example shows how:

 

Freelance Office Assistant
2012–2012

  • Performed multiple office assistant duties in 12 freelance and temp positions.
  • Used MS Office to compose 50+ company documents.
  • Performed CRM data entry on customer orders.
  • Responded to client emails and answered phones.
  • Commended 7x by managers for good attitude and time management.

 

Skills for Administrative Assistant CVs

 

Here’s a CV skills list.

 

Don’t copy it to your CV for administrative assistant jobs.

 

Employers can smell that from three blocks away.

 

Instead, pick the few skills in the job ad.

 

Administrative Assistant Skills/Office Assistant Skills

 

Administrative Assistant CV Skills/Office Assistant CV Skills
Hard SkillsSoft Skills
Answering PhonesTravel PlanningWritten Communication
Data EntryCalendar ManagementVerbal Communication
SchedulingRecording Meeting MinutesOrganisation
BillingEvent PlanningFriendliness
MS ExcelCRM (e.g.,SalesForce)Problem Solving
MS OfficeInventory ManagementTechnology
QuickBooksOrder ProcessingTeamwork
Office EquipmentTraining New EmployeesTime Management
ShippingResearchPlanning
Welcoming VisitorsForeign LanguagesDependability

Expert Hint: A survey of 600 senior managers by Robert Half shows admin assistants save their bosses 8 hours a week. Show time-saving impact on your office assistant CV to make them want to call you.

4. Turn Boring Education to a Reason to Hire You

 

Surprising:

 

The education section on an administration CV needs accomplishments, too.

 

Without them, it’s wasted space.

 

See these administrative assistant CV examples for instruction:

 

Education on an Administrative Assistant CV—Example

Good Example

Education

 

BA, Liberal Arts, Gateway Community University
2009–2012

  • Excelled in writing and research coursework.
  • Pursued a passion for accounting classes.
  • Handled all scheduling for university bookstore.
  • Member, Campus Activities Board

Wow.

 

Those office assistant CV samples will make employers hunt your contact info.

 

They show your office assistant skills are more than just a few months old.

Expert Hint: Is your office job CV experience still in diapers? Divide your education section into positions and projects. Stuff each with achievements.

6. Highlight Your Administrative Assistant CV With These Extra Sections

 

Try this.

 

To get attention like a light-up name badge—

 

Add CV extras.

 

They’ll make your CV for administrative assistant jobs jump off the page.

 

These office assistant CV examples do it wrong and right:

 

Administrative Assistant CV—Extra Sections

Good Example

Skills Proficiency

 

  • Typing Speed: 95 WPM
  • 10-Key Data Entry Speed: 9,500 KPH, Zero Errors
  • MS Office: Scored 95% on 4 EmployTest Exams.

 

Volunteer Work

 

  • Organise two fundraisers per year, Maricopa County Animal Shelter
  • Volunteer event organiser, MIHS Pharmacy

 

Additional Activities

 

  • Active member, American Society of Administrative Professionals.
  • CrossFit instructor, 4x per month as self-care.
Bad Example

Additional Activities

 

  • CrossFit.
  • Regular volunteer work.

Why does the first of those administrative assistant CV samples work?

 

It doesn’t say, “I’ve got administrative assistant skills.”

 

It proves it.

Expert Hint: Send a cover letter. In it, show you understand the hiring manager’s needs. She’ll read your CV for office assistant jobs with interest.

Key Points

 

For an administrative assistant CV that sparkles:

  • Start with the administrative assistant CV template up top. It fills all the right requirements.
  • Make your office assistant CV stand out with achievements. Fit them to the job offer like they’re painted on.
  • Add numbers to your admin assistant CV accomplishments. Percents, dollars, time saved, and other numbers maximise your office assistant skills.
  • Send an administrative assistant cover letter. Bind it to the job by linking the employer’s needs to your achievements.

 

Got questions on how to write an administrative assistant CV? Not sure how to pick achievements for your administrative CV? Leave a comment. We’ll be happy to reply.

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Tom Gerencer
Tom Gerencer is a career advice writer and a resume expert at ResumeLab. Tom has been featured on BBC News, NBC, The Economist, Business Insider, Fast Company, and dozens of other outlets. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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