Administrative Assistant CV—25+ Examples and Writing Tips

What makes this administrative assistant CV template different?

Well—

It’ll get you a good office job, with a boss who doesn’t make you want to eat bubble wrap. For those rare jobs, you can’t just list work history and education. You must show office achievements that helped past employers. Do it right, and hiring managers will put the other CVs “on file.”

This guide will show you:

• An administrative assistant CV example better than most.
• How to write a CV for administrative assistant jobs that gets more interviews.
• The key to a perfect office assistant job description on a CV.
• Why your choice of office assistant CV accomplishments is all-important.

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Looking for other administrative jobs? See:

• Accounts Receivable CV
• Assistant Manager CV
• Data Entry CV
• Executive Assistant CV
• Front Desk CV
• Medical Receptionist CV
• Office Assistant CV
• Office Clerk CV
• Office Manager CV
• Personal Assistant CV

Haven't found what you're looking for? Check all our CV Examples.

Administrative Assistant CV Template

Now here’s how to write a professional administrative assistant CV:

1. Start with the Best Administrative Assistant CV Format

First:

Your CV format for administrative assistant jobs matters. It must show competence at a glance.

• Use the reverse-chronological CV format. It puts your most recent administrative assistant achievements first.
• Use the best CV fonts in 10–14pt. Add 1-inch margins, clear headings, and lots of white space for easy reading.
• Make a one-page CV unless you’re more experienced than Joan from Mad Men.
• Start with a CV header. List your name, phone, and email. No photo and no street address.
• Next, add an administrative assistant CV summary, work experience, and education.
• Last, include CV extras like volunteer work, typing speed, hobbies and interests (if relevant), and additional activities. They’ll supersize your office assistant CV.

Expert Hint: Save CVs as PDFs unless the job ad says not to. Office assistant CV PDFs don’t frizz out when you send them. Plus they’re machine-readable.

2. Write an Administrative Assistant CV Summary that Turns Heads

This is proven:

Most office assistant CVs are almost photocopies. Employers skim them, hunting one that shows potential. So—

Start with a CV objective that makes them sit up straight.

Use:

1. One adjective (efficient, hard-working, friendly)
2. Job title (administrative assistant, office assistant)
3. Years of experience (2+, 3+)
4. How you’ll help (make life easier)
5. Best 2–3 achievements (cut clerical errors 25%, raised client retention 18%)

These senior administrative assistant CV examples show how:

Senior Administrative CV Summary—Example

Efficient office administrative assistant with 6+ years of experience, seeking to make life easier at Arntworks Inc. At D&DSB, cut clerical errors 25% and raised client retention 18% through speedy complaint resolution. At DGMC, helped collect 20% quicker with automated payment reminders.

Extremely hard-working administrative assistant, highly skilled in customer relationships, billing, event coordination, and travel-planning. Have worked for two different companies as office assistant with over six years of experience.

The first of those administrative CV samples will make employers pay attention. It shows achievements that sell your administrative assistant skills.

What if You’ve Got No Administrative Assistant Experience?

How to write a CV with no experience?

In an entry-level admin assistant CV, list accomplishments. Get them from:

• Temp jobs
• Volunteer work
• Non-administrative assistant Jobs with admin assistant tasks.

This entry-level administrative assistant experience CV example does it right:

Entry-Level Administrative Assistant Objective—Example

Hard-working office assistant with proven skills in MS Office and billing. Have worked in 12 freelance and temp administrative assistant positions, commended 7x by managers for excellent time management skills and attitude. Have performed CRM data entry on hundreds of customer orders with zero errors. Composed 50+ office documents with MS Word.

That beats the trousers off “Still looking for my first administrative assistant jobs.” Even with no experience, that’s a professional office skills CV. Should you mention your goals in an administrative assistant CV objective? You'll get more attention if you stick with company objectives and how you’ll help.

Expert Hint: Write your CV summary last. That way you won’t get stuck. You’ll have plenty of supplies to pick from.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your CV in our CV builder now.

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3. Compose the Best Office Assistant CV Job Description

Check it out:

Admin CVs only need a few accomplishments. But—

The best administrative assistant CVs use the right ones.

To choose yours:

1. Read the job ad carefully.
2. Note the administrative assistant duties and responsibilities in it.
3. Pack your CV bullets with achievements that fit like Spanx.

Check out these administrative assistant CV examples:

Administrative Assistant CV Job Description

Job ad wants these administrative assistant skills: (1) scheduling (2) data entry (3) complaints resolution.

Experience

Administrative Assistant
2014–2019
Diversi & Doherty Steel Buildings

• Handled office administrative assistant duties for a busy manufacturing firm. Coordinated shipping and maintained customer relationships.
• Managed correspondence, reports, and scheduling with MS Office. Slashed clerical errors 25%. Saved £5,000 a year with improved scheduling accuracy.
• Executed CRM data entry on all sales orders. Relayed orders to shipping department. Spotted a tax calculation error that saved £18,000 annually.
• Screened and replied to customer emails. Boosted client retention by 25% by resolving complaints 45% faster than previous company average.

• Handled office administrative assistant duties for a busy manufacturing firm.
• Managed correspondence, reports, and scheduling with MS Office.
• Executed CRM data entry on sales orders.
• Screened and replied to customer emails.

The last of those office assistant CV examples is snore-worthy. The first will be the CEO one day.

The achievements that match the job ad give it heft. Plus—

The £ and % prove your office assistant skills would fill a filing cabinet.

Entry-Level Administrative Assistant CV Sample—No Experience

No administrative assistant experience? That’s okay. Your entry-level admin CV or virtual assistant CV can still stand out.

Just pack it with achievements. This office CV example shows how:

Skills for Administrative Assistant CVs

Here’s a CV skills list.

Don’t copy it to your CV for administrative assistant jobs. Employers can smell that from three blocks away. Instead, pick the few skills in the job ad.

Administrative Assistant Skills/Office Assistant Skills

Administrative Assistant CV Skills/Office Assistant CV Skills

Hard Skills		Soft Skills
Answering Phones	Travel Planning	Written Communication
Data Entry	Calendar Management	Verbal Communication
Scheduling	Recording Meeting Minutes	Organisation
Billing	Event Planning	Friendliness
MS Excel	CRM (e.g.,SalesForce)	Problem Solving
MS Office	Inventory Management	Technology
QuickBooks	Order Processing	Teamwork
Office Equipment	Training New Employees	Time Management
Shipping	Research	Planning
Welcoming Visitors	Foreign Languages	Dependability

Expert Hint: A survey of 600 senior managers by Robert Half shows admin assistants save their bosses 8 hours a week. Show time-saving impact on your office assistant CV to make them want to call you.

4. Turn Boring Education to a Reason to Hire You

Surprising:

The education section on an administration CV needs accomplishments, too. Without them, it’s wasted space. See these administrative assistant CV examples for instruction:

Education on an Administrative Assistant CV—Example

Education

BA, Liberal Arts, Newcastle University
2009–2012

• Excelled in writing and research coursework.
• Pursued a passion for accounting classes.
• Handled all scheduling for university bookstore.
• Member, Campus Activities Board

Wow.

Those office assistant CV samples will make employers hunt your contact info. They show your office assistant skills are more than just a few months old.

Expert Hint: Is your office job CV experience still in diapers? Divide your education section into positions and projects. Stuff each with achievements.

6. Highlight Your Administrative Assistant CV With These Extra Sections

Try this.

To get attention like a light-up name badge—Add CV extras.

They’ll make your CV for administrative assistant jobs jump off the page. These office assistant CV examples do it wrong and right:

Administrative Assistant CV—Extra Sections

Skills Proficiency

• Typing Speed: 95 WPM
• 10-Key Data Entry Speed: 9,500 KPH, Zero Errors
• MS Office: Scored 95% on 4 EmployTest Exams.

Volunteer Work

• Organise two fundraisers per year, Newcastle Upon Thyme Animal Shelter
• Volunteer event organiser, NCTT Pharmacy

Additional Activities

• Active member, British Society of Administrative Professionals.
• CrossFit instructor, 4x per month as self-care.

Additional Activities

• CrossFit.
• Regular volunteer work.

Why does the first of those administrative assistant CV samples work? It doesn’t say, “I’ve got administrative assistant skills.”

It proves it.

Expert Hint: Send a cover letter. In it, show you understand the hiring manager’s needs. She’ll read your CV for office assistant jobs with interest.

Double your impact with a matching CV and cover letter combo. Use our cover letter builder and make your application documents pop out.

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Key Points

For an administrative assistant CV that sparkles:

• Start with the administrative assistant CV template up top. It fills all the right requirements.
• Make your office assistant CV stand out with achievements. Fit them to the job offer like they’re painted on.
• Add numbers to your admin assistant CV accomplishments. Percents, dollars, time saved, and other numbers maximise your office assistant skills.
• Send an administrative assistant cover letter. Bind it to the job by linking the employer’s needs to your achievements.

Got questions on how to write an administrative assistant CV? Not sure how to pick achievements for your administrative CV? Leave a comment. We’ll be happy to reply.

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