Office Manager Resume—Examples and 25+ Writing Tips

Without you, operations at the office grind to a halt—you’re the backbone of the company. Well, your resume is the backbone of your job application, so here’s how to do it right.

Christian Eilers, CPRW
Christian Eilers, CPRW
Office Manager Resume—Examples and 25+ Writing Tips

As an office manager, you do it all, whether it’s hunting down signatures, preparing payroll, or manhandling calendar events into submission.

 

It takes skill to run an office smoothly.

 

There’s just one problem in the way of you getting the office management job—

 

The HR manager doesn’t know those talents about you yet.

 

Not only do you have to catch their attention, but you have to maintain it with great content on your resume for office manager jobs.

 

Don’t worry.

 

In this guide:

  • The best office manager resume examples to get those clerical jobs.
  • How to ace the office manager job description for resume perfection.
  • How to write a resume for office manager jobs that lands an office interview.
  • Expert tips and examples to increase the chances you’ll get the office job.

 

office manager resume example

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Office Manager Resume Sample

Margaret C. Weiler

Certified Administrative Office Manager

margaret.weiler@gmail.com

(480) 799-7997

linkedin.com/in/margaretweiler

 

Summary of Qualifications

 

Detail-oriented office manager with 4+ years of experience handling administrative tasks, payroll, and filing systems for busy, mid-sized company. Enhanced file flow through overhaul of documentation storage which led to a 15% increase in efficiency. Seeking to leverage administrative skills and financial expertise to become the next office manager for Symbex Oasis Group.

 

Work Experience

 

Office Manager
May 2017–July 2019
GMPD Corporation, Tempe, AZ

Key Qualifications & Responsibilities

  • Maintained professional appearance and nurtured productive and comfortable office environment as the first point of contact for new clients and existing customers.
  • Administered company documents and kept filing system organized and up to date.
  • Ordered office supplies, stationery, maintenance services, and food items as needed.
  • Prepared official business documents, including payroll, tax returns, financial invoices, etc. as necessary.

Key Achievements

  • Increased office efficiency by 15% by overhauling company’s document storage system.

 

Office Administrator
February 2015–April 2017
Schillerson’s Supplies, Tempe, AZ

Key Qualifications & Responsibilities

  • Provided secretarial and administrative support to employees, supervisors, and executive board.
  • Assisted in training and onboarding new employees and conducting performance reviews.
  • Maintained adequate levels of supplies, such as stationery, computer peripherals, and kitchen snacks.
  • Handled basic financing, bookkeeping, and accounting tasks as requested by board members.

 

Education

 

Bachelor of Science in Office Administration & Technology

Arizona State University, Tempe, AZ

Graduation: 2016

Relevant Coursework: Business Accounting, Management of Office Systems, Administrative Systems, Financial Reporting, Human Resource Fundamentals, Business Statistics.

 

Key Skills

 

  • Great Written and Verbal Communication
  • Problem-Solving Skills
  • Planning and Organizational Skills
  • Accounting & Office Budgeting
  • Teamwork & Collaboration
  • Attention to Detail

 

Certifications

 

  • Certified Administrative Office Manager (CAOM)

 

Memberships

 

  • National Association of Certified Public Bookkeepers (NACPB)
  • International Facility Management Association (IFMA)

 

Languages

 

  • Finnish: Intermediate Working Proficiency

 

 

Seeking more administrative and managerial resume examples? Try these out:

 

Just before these links, you saw the ideal sample office manager resume.

 

Let’s turn it over to you— 

 

Here’s how to write an office manager resume:

 

1. Choose the Best Office Manager Resume Format

 

What happens if you get the office manager resume format wrong?

 

The employer will simply toss your resume in the trash and move on to the next candidate.

 

So— 

 

Here’s how to format an office management resume template:

  • When picking a resume format, go reverse-chronological by beginning with your most recent job or education entry and going back from there.
  • Use a 1-inch border on all sides of any office supervisor resume.
  • Choose the best resume font to use. Make the regular body text about 11 or 12 pts in font size.
  • Choose appropriate resume sections. Remove anything but the most relevant items which add value to your resume.

Expert Hint: Export the final resume for office manager jobs in the PDF format. A PDF document renders perfectly on just about any phone or laptop, whereas a Microsoft Word .docx file may look funny on some devices.

2. Begin with a Mesmerizing Office Manager Resume Objective or Summary

 

Imagine the office administrator or secretary situated in the lobby or at the front of the office.

 

When a new client walks in, are they greeted with a mess and rudeness?

 

Hopefully not, if they want to keep the client— 

 

Same goes on your resume for office management jobs. You want to keep the employer on your resume, so introduce yourself in just the right way. 

 

That’s where a resume heading statement, the objective or summary, comes in.

 

But which intro do you pick?

 

If you have plenty of history working as an office manager or in a similar position, use the resume summary

 

A summary paragraph wows the hiring manager with an overview of your office management experience and administrative skills. It tops it off with a quick number drop of your most impressive achievement(s).

 

Here’s are two summaries for office manager resume samples:

 

Office Manager Resume Summary Example

Good Example
Detail-oriented office manager with 4+ years of experience handling administrative tasks, payroll, and filing systems for busy, mid-sized company. Enhanced file flow through overhaul of documentation storage which led to a 15% increase in efficiency. Seeking to leverage administrative skills and financial expertise to become the next office manager for Symbex Oasis Group.
Bad Example
Having been an office manager for 3 years now, and a secretary for 3 years before that, I have plenty of experience to fill any role as an office manager, office administrator, or administrative assistant. I’m looking to use my reception skills and filing experience to find a job that will challenge me and make use of my talents.

The good resume example summary above is tailored to a particular job, whereas the second one is generic. And, as we mentioned, numbers prove competence and skill, so the first one is a true winner.

 

However—

 

What If You’ve Got No Office Management Experience?

 

In that case, go with the objective statement

 

The resume objective is similar to the summary, as it’s a short paragraph giving your professional background. However, since you don’t have office management experience, talk up your unrelated work history in a way that’s relevant to this office management position. 

 

Oh, and definitely still include numbered wins!

 

Here’s how to write an office manager objective resume statement:

 

Entry-Level Office Manager Resume Objective Example

Good Example
Task-oriented personal assistant with 2+ years experience working for a top-level executive in the finance industry. Skilled with organizing complicated documents, balancing budgets, and handling all manner of administrative tasks. Reduced expenditures by 18%. Seeking to utilize exceptional organizational abilities to become the office manager for Targetmaxx Quintillion Corp.
Bad Example
Currently employed as a personal assistant, I have admin skills, budgeting skills, and organizing skills, and I know I could be a great hire. I’m seeking to use my talents as a personal assistant to transfer back into the 9–5 workforce as an office manager, office assistant, or executive assistant.

The bad example of a resume objective above is a bit over the top, obviously. However, pay attention to the first one. It’s got personalization, relevance, and, most of all, a quantifiable achievement.

Expert Hint: The heading statement goes at the beginning of your office management resume, but write it last. It’s easier to choose the best points about yourself when the remainder of your resume is already complete.

3. Write the Best Office Manager Job Description & Skills Resume Sections

 

When you think of your domain at the workplace, your desk is command central.

 

Likewise— 

 

On a resume for office supervisor jobs, the job description is what everything revolves around.

 

How to add an office manager duties resume section:

  • Organize your resume in reverse-chronological order, listing the current or most recent job title held first. 
  • Include a position title, company name and location, and dates of employment.
  • Add several front office manager resume bullet points to describe your previous work experience in the most relevant manner.
  • Always top it off with a number or two to show them you’re as knowledgeable as you say.

 

Here are resume examples of office management job descriptions:

 

Office Manager Job Description for Resume Examples

Good Example

Medical Office Manager
May 2017–July 2019
GMPD Corporation, Tempe, AZ

Key Qualifications & Responsibilities

  • Maintained professional appearance and office environment as the first point of contact for new clients and existing customers.
  • Administered company documents and kept filing system organized and up to date.
  • Ordered office supplies, stationery, maintenance services, and food items as needed.
  • Prepared official business documents, including payroll, tax returns, financial invoices, etc. as necessary.

Key Achievements

  • Increased office efficiency by 15% by overhauling company’s document storage system.
Bad Example

Dental Office Supervisor
May 2017–July 2019
GMPD Corporation, Tempe, AZ

Job Responsibilities:

  • Filed papers neatly.
  • Greeted clients and employees.
  • Ordered toilet paper and paper towels.
  • Created spreadsheets.

How’s that, right?

 

The first example follows all the rules for a perfect office manager resume description: detailed list of duties, relevant job responsibilities, and numbers to prove top accomplishments.

 

The resume should clearly distinguish between activities and accomplishments (results). An activity might be something like ‘Designed new business process for closing the office books.’ An accomplishment would be ‘Reduced accounting close 4 days by designing new business reporting process.

 

Also— 

 

Many larger companies, as well as ones that stay up to date with technology, use an applicant tracking system (ATS) to handle the many job applications they receive.

 

The HR manager scans a resume into the ATS, feeds it a few resume keywords to search for, and then the ATS returns a score based on how well each resume matched the keywords and search parameters.

 

If your office manager resume earns a low match percentage, you’ll be passed on by for another candidate.

 

To locate the best keywords to use on a job application, use the job advertisement. The requirements section announces exactly the applicant they’re searching for.

 

Next up, we need to locate the ideal resume skills to throw in.

 

Administrative services managers, including office supervisors and similar roles, are expected to grow by 28,500 jobs (10%) between 2016 and 2026.

 

To secure the position you want, office manager skills will play a crucial role.

 

Here are office manager resume skills examples:

 

Office Manager Resume Skills

 

  • Written and Verbal Communication Skills
  • Problem-Solving Skills
  • Planning Meetings & Events
  • Organizational Skills
  • Accounting Skills
  • Budget & Finance Skills
  • Teamwork & Collaboration Skills
  • Attention to Detail
  • Call Screening & Answering
  • Friendly & Personable
  • Management & Leadership Skills
  • Technical Skills
  • Administrative Skills
  • Supplies Ordering & Inventory

 

These are just a few of the resume skills for office manager jobs.

 

However— 

 

Be selective in the skills you choose, so you have a skills list of no more than half a dozen. Keeping in mind the value of resume keywords, look at the job responsibilities area once more to choose the perfect skills to add on your application.

Expert Hint: Choose both hard skills (e.g., Microsoft Excel, PowerPoint) and soft skills (e.g., communication, attention to detail).

4. Turn Boring Education Into a Reason to Hire You

 

Most office manager positions don’t require more than high school education on a resume.

 

However— 

 

To get office manager jobs, it is required to document your education.

 

And, bonus points for doing it effectively, like in this example:

 

Office Manager Resume Example of Education Section

Good Example

Bachelor of Science in Office Management

Arizona State University, Tempe, AZ

Graduation: 2016

Relevant Coursework: Business Accounting, Management of Office Systems, Administrative Systems, Financial Reporting, Human Resource Fundamentals, Business Statistics.

Here are the rules to follow when adding education on a resume for office jobs:

  • Add your highest degree first, going in reverse-chronological order just as you did in the job description.
  • Place the degree or major name in the first line, followed by the school’s name, its city, and its state.
  • Give the date of graduation or completion, or an estimate as to when you will finish.
  • Under that, include anything impressive relevant to office management jobs, such as related classes or academic achievements.

Expert Hint: If you have completed university, don’t add high school. If you are still working on your college degree, add a high school diploma as a secondary entry below it.

5. Level-Up An Office Manager Resume With These Additions

 

Everything we’ve talked about so far in terms of your resume for office manager jobs has been a core section.

 

You’ve now included them all, so good job.


However— 

 

To really set yourself apart from the other applicants, add some extra resume sections to show a clearer image of what you bring to the table.

 

Here are a few of the best office manager resume examples of extra sections to include:

 

Certificates for a Resume

 

  • Certified Business Office Manager (CBOM)
  • Certified Facility Manager (CFM)

 

If you’re writing a dental office manager resume or medical office manager resume, other certifications may be right for you:

  • Certified Medical Office Manager (CMOM)
  • USCI Medical Office Management Certification

 

Administrative Organizations & Associations

 

  • National Association of Certified Public Bookkeepers (NACPB)
  • International Facility Management Association (IFMA)
  • American Society of Administrative Professionals (ASAP)

 

Again, if writing a medical office resume or dental office manager resume, consider these professional organizations:

  • American Association of Dental Office Management (AADOM)
  • New York Medical Group Management Association (NYMGMA)
  • Medical Group Management Association (MGMA)

 

Interests & Hobbies

 

  • Reading & Writing
  • Scrapbooking and Organizing Old Photos
  • Long Walks With the Dogs

 

Proficiency in Foreign Languages

 

  • Dutch: Native Proficiency
  • Urdu: Professional Working Proficiency
  • Tagalog: Intermediate Working Proficiency
  • Canadian French: Basic Conversational Proficiency

Expert Hint: Want to know one crucial office mgmt resume addition? The cover letter. An office manager cover letter is necessary, as more than half of employers prefer it to come with a resume. If you don’t include it, you can kiss your interview chances goodbye.

Key Points

 

Let’s sum it all up— 

 

Here is how to make a perfect office manager resume:

  • Format the office management resume template for easy readability. Place the most important points you want to bring up at the top.
  • Craft a compelling introduction objective or summary. However, write it last so you have the best idea of its content.
  • Talk up your work history in the office manager job description resume section. Add key achievements using numbers to quantify your abilities.
  • List your administrative skills and office management abilities, but just the ones which are most relevant to this specific job position.
  • Document your educational background on the resume for office manager jobs. 
  • Include an extra section or three to really round out your candidacy. Top choices include office management certifications, industry associations, foreign languages, and hobbies.
  • Never forget to include an office manager cover letter with your job application!

 

Do you have any questions on how to format a business office manager resume template? Need more medical office manager resume samples? Let’s discuss down here in the comments area, and thanks for reading!

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Christian Eilers, CPRW
Christian Eilers, CPRW
Certified Professional Résumé Writer, Career Expert
Christian Eilers, a Certified Professional Résumé Writer (CPRW), is a resume expert and a career advice writer at ResumeLab. His insights and career guides have been published by Business Insider, FitSmallBusiness, Business News Daily, OppLoans, First for Women, and UpJourney, among others. Christian offers comprehensive advice on career development and each step of the job search, from start to finish and beyond. His guides cover looking for new jobs, sending application documents such as resumes and cover letters, acing interview questions, and settling into the new position. Since 2017, he has written over 200 in-depth, meticulously-researched career advice articles in collaboration with the most renowned career experts in the world. Hundreds of thousands of readers visit Christian’s articles each month. Christian majored in Communication & Culture, Anthropology at the City University of New York. In his spare time, he enjoys traveling and learning about cultures and traditions from around the world.

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