Office Manager Cover Letter: Examples & Writing Guide

Here comes the best office manager cover letter sample on the web. Why is it so great? Because it’s easy to adapt.

See, most cover letters for office manager jobs take too long to write. Then employers ignore them anyway. But not this one. It custom-fits your job search to the opening like khakis on a casual Friday. Do it right, and you’ll stand out like Michael Scott in The Office.

In this article, you’ll get: 

• Two sample office manager cover letters: one for experienced and one for entry-level office managers.
• Steps to write a cover letter for office manager jobs that wows employers.
• A template for office coordinator cover letters you can copy-paste, and personalize in less than 15 minutes.

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Looking for other cover letter examples for office and administrative positions? See:

• Event Manager Cover Letter
• Executive Assistant Cover Letter
• Executive Cover Letter
• Front Desk Cover Letter
• HR Assistant Cover Letter
• Manager Cover Letter
• Office Assistant Cover Letter
• Product Manager Cover Letter
• Receptionist Cover Letter
• USPS Cover Letter

Haven't found what you're looking for? Check all our Good Cover Letter Examples.

Let’s start with two great cover letter examples for office managers:

1. Office Manager Cover Letter Examples

Meet Margaret. She’s got years of office management experience. In the world of cubicles and toner, nothing shocks her. The office manager job she wants needs a “certified administrative assistant office manager” versed in document storage, office supply management, and bookkeeping.

How can she get noticed? By touching on those skills before they see her resume. Watch how she does it in this office manager cover letter sample:

Example #1: Experienced Office Manager Candidate—Text Version

Notice—Margaret used the exact job title from the online ad. She also stapled her skills to the job requirements. She even showed how her experience fits this type of firm.

“Ahem. I’m not experienced like Margaret. How can I write a great cover letter if I’m new to the position?”

We’ve got you covered. In a business or medical office manager cover letter with no experience, dial up a different strategy.

Let’s meet Denise, a young friend of Margaret’s. She’s never been an office manager, but she wants this job like fire. The requirements? Skills in training and bookkeeping. So—she reached out to several people at the company. One of them liked her and gave her a referral.

Referrals are job search gold. Watch how Denise uses hers in this sample cover letter for an office manager position with no experience:

Example #2: Entry-Level Office Manager Cover Letter Sample

Entry-Level Office Manager Cover Letter—Text Version

Denise will get some traction with that business office manager cover letter sample.

Can’t get a job referral? Keep reading to see other strategies. You’re about to see more samples you can copy/paste and use. But—employers will last-track you without a good resume. See our guide for help: Office Manager Resume Sample & Guide

1. How to Write a Cover Letter for Office Manager Jobs Step by Step (Template)

In a few minutes, you’ll have your own wow-inducing office coordinator cover letter. Here’s how to write a cover letter for office manager jobs:

1. Choose the Best Office Manager Cover Letter Format

As an office manager, you’ll save time for upper management. Your cover letter formatting choice is your first step.

Here’s how to format an office manager cover letter template:

• Left-align the segments of a cover letter, including date and contact info.
• Use single spacing and 1-inch margins, even on the top and bottom.
• Write a single-page cover letter. That's how long a cover letter should be.
• Use the same cover letter font as you did in your resume.
• Include 3 paragraphs and ask for the interview. You can add bullet points with key achievements for an extra kick.

Expert Hint: A study from the Center for Creative Leadership found most managers are overworked. If you’ve worked wonders with time management or stress management skills, it’s good to talk about them in an office coordinator cover letter.

2. Start with Contact Info in Your Cover Letter Heading

Don’t go in with your shirttails out. Start your front office manager cover letter like a business correspondence.

See this cover letter sample for office manager jobs:

Office Manager Cover Letter Example Template: Heading

Use that heading on your resume as well.

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3. Introduce Yourself and Reference the Job Title

Surprise.

Most office managers have great communication skills, but—They don’t like communicating.

A study by Harris Poll and Interact Studio shows 69% of managers don’t like reaching out to others. Make it easy on yourself by finding something in common with the hiring team. The simplest way?

Use the manager’s name when you address your cover letter. Then reference the job title and a non-generic fact.

Use this template to start your cover letter:

Office Manager Cover Letter Sample: Paragraph #1

That will wake up the GM like a gallon of espresso. It uses details from the company and job to do the trick.

“But wait! I’m writing an office manager cover letter with no experience!” No problem. Just find a different common thread, like:

• A positive news item about the company
• An impressive office manager accomplishment that fits their needs
• A feisty school achievement
• Something that excites you about the firm
• A referral from somebody the manager trusts.

Final note about your cover letter’s opening: If the manager’s a she, use “Ms.” and her last name.

Expert Hint: A study of 165 effective managers showed that creativity and team-building are central to success. If you’ve led employees in innovative ways, show that in your cover letter for office manager jobs.

4. Refer to Relevant Office Manager Skills & Accomplishments

The hard truth?

Most office manager cover letters are generic as junk mail. So how can you make yours stand out like Ned Stark before the “layoffs?” It’s easy. In your second paragraph, link past office management achievements to their stated job requirements. Here’s an example:

Example Cover Letter for Office Manager: Paragraph #2

5. Ask Them for the Interview

“It never hurts to ask.” But it can hurt not to. Don’t make the mistake of failing to request the interview.

When ending a cover letter, come right out and tell them what you want. Here’s a sample office manager cover letter closing:

Sample Cover Letter for Office Manager Jobs: Call to Action

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Key Points

To write a cover letter for office manager jobs:

• Format office manager cover letters just like business letters.
• Learn and use the hiring manager’s name.
• Tell them what job you’re applying for.
• Make it personal in paragraph #1.
• In paragraph #2, list office management accomplishments.
• End your cover letter for office manager jobs by asking for an interview.

Do you have questions about writing cover letters? Need more cover letter samples for office manager jobs? Let’s chat in the comments section. And thanks for reading!

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