Event Coordinator Resume—Sample, Guide and 25+ Tips

You have the venue on one line, the client on the other and making a seating plan with one hand. Let your skills shine out of your event coordinator resume.

Dave Rygielski
Dave Rygielski
Event Coordinator Resume—Sample, Guide and 25+ Tips

You know the venues inside out, know how to negotiate a vendor down, and keep the client happy. Whether it’s a small, private wedding, or a business conference in a sports hall, you got it locked. Hell, you’d organise the best McDonald’s Birthday Party that Ronald had ever seen, if the money was right.

 

The skills that this job requires: social skills, relationship building, negotiating, problem solving—don’t always come across best on an event coordinator resume.

 

This guide will show you exactly how to put the spotlight on you. 

 

This event coordinator resume guide contains:

  • An event coordinator resume sample that will make you the main event.
  • A clear approach to having the best event coordinator job description of all candidates. 
  • How to write an event coordinator resume objective.
  • Expert hints on how to become an event planner with no experience.

 

Are you ready to take the center stage?

 

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Event Coordinator Resume Sample You Can Copy and Use

 

Joan B. Ramirez

Event Coordinator

 

Personal Info

381 Maloy Court

New York, NY 66502

785-395-1699

joan@ramirez.com

linkedin.com/in/joanramirez

 

Summary:

 

An energetic event coordinator already well-connected in New York after 5+ years of experience in the industry. Organized 200+ events total, ranging from private social events to international events for Fortune 500 clients. 40+ events successfully organized with over 500 guests. 10+ events managed with a budget of more than $250,000. Earned Employee of the Year at Prestige Events in 2019 for coming in 12% under budget across all events. Ready to put my experience and connections to better use as an Event Coordinator for Xsesiv Events.

 

Experience 

 

Event Coordinator

Prestige Events

2016–2019

  • Conceptualized, planned, and organized over 200 events of all sizes, from 6 to 1200 guests. 
  • 40+ events organized with over 500 guests.
  • 10+ events managed with a budget exceeding $250,000, mainly for Fortune 500 clients.
  • Consistently reduced costs and prevented losses, came in at a total of 12% under budget on all events in 2019. 
  • Managed event teams ranging from 5 to 150 staff.
  • Managed relations with 150+ venues of all sizes in NYC and beyond.

 

Event Planning Assistant

Goldthorne Promotions

2015–2016

  • Tasked with researching venues and vendors for a team organizing 500 events a year, keeping up-to-date records for 200+ venues and 150+ vendors.
  • Initial planning of event budgets and preparation of multiple budget variants—commended for saving $40,000 on a Fortune 500 event by finding a vendor alternative abroad.

 

Education 

 

B.Sc. in Event and Meeting Management

Metropolitan State University of Denver

GPA: 3.9

2011–2015

  • Dean’s List student.
  • Part of a team of 4 entrusted to plan and manage college social and artistic events.
  • Managed “The Vibrant Corner”—student bar and venue.

 

Certifications

 

  • Certified Special Events Professional (ILEA)
  • Certified Meeting Professional (CIC)
  • Certified Professional in Catering and Events (NACE)
  • Certified Government Meeting Professional 
  • Certification in Exhibition Management (IAEE)

 

Awards

 

  • Employee of the Year at Prestige Events in 2019 (team of 112)

 

Languages

 

  • Fluent Spanish
  • Conversational Portuguese

 

Key Skills

 

  • Negotiation
  • Vendor & Caterer Selection and Management
  • Relationship Building & Management
  • Event Management Software—Cvent, Tripleseat, Event Mobi
  • CRM Software—Zoho

 

Are you considering a range of positions? See our resume guides:

 

Let’s get planning your event coordinator resume: 

 

1. Set the Table with the Right Event Coordinator Resume Format

 

Flawless organization is the highest virtue of any event coordinator. If you can’t coordinate your resume and make it readable, neat and instinctive, you will not be trusted to organize much more than that McD’s birthday party. Take time before and after finishing your resume to set the correct resume format.

 

Here’s how to do just that:

 

Event Coordinator Resume Format

 

 

Now let’s run through the event coordinator resume itinerary. 

 

2. Write a Show-Stopping Event Coordinator Resume Objective or Summary

 

The hiring manager browses event coordinator resumes the same way you browse venues and vendors. Scanning for the key information, metric, that will match your expectations. There is, therefore a need to present the most key information clearly.

 

The best way to do that is with a resume summary.

 

Use:

 

  1. One adjective (efficient, reliable, energetic)
  2. Job title (event coordinator)
  3. Years of experience (4+, 5+)
  4. How you’ll help 
  5. Nicest 2–3 achievements

 

See the example:

 

Event Coordinator Resume Summary

Good Example
An energetic event coordinator already well-connected in New York after 5+ years of experience in the industry. Organized 200+ events total, ranging from private social events to international events for Fortune 500 clients. 40+ events successfully organized with over 500 guests. 10+ events managed with a budget of more than $250,000. Earned Employee of the Year at Prestige Events in 2019 for coming in 12% under budget across all events. Ready to put my experience and connections to better use as an Event Coordinator for Xsesiv Events. 
Bad Example
I have planned, designed, and managed the execution of corporate, private, and public events of all different sizes. I maintain a sizeable portfolio of vendors, clients, and venues. I consistently collaborate with vendors to meet client expectations 100%.

See that?

 

Instead of listing duties and responsibilities (which the recruiter knows), the good example shows accomplishments, numbers, and percentages. It’s the easiest way to make the hiring manager say “Wow.”

 

How to become an event planner with no experience? Opt for a resume objective. Use achievements and transferable skills from other positions or volunteering and mention your education accomplishments. Check the example:

 

Event Coordinator Resume Objective

Good Example
A well-connected event management graduate with a 4.0 GPA. Experienced in organizing college and volunteer events, as well as volunteering at mass events and learning the reality of making an event work. I have built a network of local venues and performers while performing with my rock band over the past 5 years. Seeking to use this network to organize first-class events for the clients of Prestige Events.
Bad Example
A hard-working, organized, fresh Event Management graduate with a keen eye for detail and a friendly disposition is seeking a role where I can take on new challenges and learn the industry step by step.

The good event coordinator resume objective leverages whatever it can and relates it to the tasks the candidate is going to be facing in that job. The bad one is basically a countdown of the most common adjectives people use to describe themselves when they have no substance.

 

3. Make The Most Of Your Event Coordinator Job Description

 

They know what you do. The fact that you have had certain responsibilities before doesn’t yet prove you can handle them. Numbers do. So quantify everything in your work experience section — the number of events you organized, their sizes, budget, the savings you made. Many people won’t even know their numbers exactly.

 

Don’t fret that your numbers are inadequate, unless you’re trying to make a jump from organizing Bar Mitzvahs to the White House Correspondents’ Dinner. This event coordinator job description nails it:

 

Event Coordinator Job Description for a Resume

Good Example

Event Coordinator

Prestige Events

2016–2019

  • Conceptualized, planned, and organized over 200 events of all sizes, from 6 to 1200 guests. 
  • 40+ events organized with over 500 guests.
  • 10+ events managed with a budget exceeding $250,000, mainly for Fortune 500 clients.
  • Consistently reduced costs and prevented losses, came in at a total of 12% under budget on all events in 2019. 
  • Managed event teams ranging from 5 to 150 staff.
  • Managed relations with 150+ venues of all sizes in NYC and beyond.
Bad Example
  • Coordinated a range of events: promotional events, corporate and company events, conferences, trade shows, exhibitions.
  • Managed and directed event staff on the ground.
  • Prepared diagrams and seating plans for events.

Night and day.

 

The good example clearly quantifies the impact—allowing the hiring manager to see what you can do for the company.

 

You might be wondering what to do if you are writing a resume with no experience. Write about accomplishments that you may have from other work experience, volunteering, or school related activities. 

 

Implementing a resume skills sectioncan also go a long way. However, don’t just blindly copy and paste. What’s relevant to an events coordinator? What haven’t you put across through your job description? See the list just for reference.

 

Event Coordinator Skills for Resume

 

Hard Skills

  • Negotiation
  • Vendor & Caterer Selection and Management
  • Venue Selection
  • Relationship Building & Management
  • Event Management Software
  • CRM Software
  • Budgeting
  • Project Management

 

Soft Skills

  • Attention to detail
  • Time Management Skills
  • Critical Thinking
  • Teamwork
  • Friendliness
  • Punctuality
  • Organization
  • Time Management
  • Interpersonal Skills

 

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4. Make Your Education an Extra Reason to Hire You

 

In such a multi-faceted, client-facing, relationship-heavy job like an event coordinator, it’s hard to learn the theory. You have to go out there and make things happen. However, a lot of people get into this job without formal education in this field, so if you have, you’d do well to expose it. 

 

List your school name, diploma type, GPA, and graduation date. This event coordinator resume example shows how:

 

Event Coordinator Resume Sample—Education

Good Example

Education 

B.Sc. in Event and Meeting Management

Metropolitan State University of Denver

GPA: 3.9

2011–2015

  • Dean’s List student.
  • Part of a team of 4 entrusted to plan and manage college social and artistic events.
  • Managed “The Vibrant Corner”—student bar and venue.

List your education achievements in bullet points if you need to fill the space. If you have 5+ years of experience, just note down your degree and school name, and graduation date.

Expert Hint: Is this your first job out of school? You can find more guidance in our high school resume guide.

5. Stack Your Event Coordinator Resume With Extra Sections

 

Most people fail here. They add an ‘Additional Information’ section that mixes really important information with the completely meaningless. Normally, resumes for event coordinator position could be cleaned up by adding a few specific bonus resume sections such as:

 

These two event coordinator resume examples show you clearly the difference it can make:

 

Events Coordinator Resume—Extra Sections

Good Example

Certifications

 

  • Certified Special Events Professional (ILEA)
  • Certified Meeting Professional (CIC)
  • Certified Professional in Catering and Events (NACE)
  • Certified Government Meeting Professional 
  • Certification in Exhibition Management (IAEE)

 

Awards

 

  • Employee of the Year at Prestige Events in 2019 (team of 112)

 

Languages

 

  • Fluent Spanish
  • Conversational Portuguese

 

Key Skills

 

  • Negotiation
  • Vendor & Caterer Selection and Management
  • Relationship Building & Management
  • Event Management Software—Cvent, Tripleseat, Event Mobi
  • CRM Software—Zoho
Bad Example

Additional Information

  • Able to speak Spanish and Portuguese
  • Love long walks, photography, and travel
  • Want to run a marathon in 2021

Stay relevant. There are many transferable skills that will be useful in your new event coordinator position, but spare them the banal.

Expert Hint: Write a cover letter to show that your job is also your passion. 50% of recruiters expect it and only 50% of candidates attach it to their resumes.

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Key Points

 

If you want your event coordinator resume to get you a booking:

  • Apply our resume format guidelines—margins, fonts, 1 page, reverse chronological.
  • Start with our event coordinator resume sample and replace the information with your own. Adjust accordingly for your experience level.
  • In your event coordinator job description, quantify your impact on every facet of the job. 
  • If necessary, show your versatility and preparedness by adding the right event coordinator skills and a strong education section. 
  • Write a glowing event coordinator cover letter. Prove that you have a penchant for convincing and making deals.

 

Got questions on how to write a great resume for event coordinator jobs? Did we help you get your events coordinator resume right? Leave a comment. We’ll be happy to reply.

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Dave Rygielski
Dave Rygielski
Career Expert
Dave is a career expert delivering a wide range of well-researched advice regarding the job hunting and application process. At ResumeLab, his data-driven resume and cover letter guides help readers capitalize on their potential.

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