Data Entry Clerk Resume—Sample, Example Summary & Tips

You can handle the long hours in front of the computer, the poorly designed spreadsheets you’re not allowed to improve, and even the repetitiveness of the whole affair—

But only in exchange for a legitimate job that gives you the means to live outside work. And for that, you need a data entry clerk resume that’s a cut above the rest. 

In this guide:

• A data entry clerk resume sample better than most.
• How to make the perfect data entry clerk job description for resumes.
• How to write a resume for data entry clerk jobs that stands out.
• Expert tips and examples to boost your chances of landing a data entry clerk job.

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Looking for more resume examples? Perhaps you’re considering applying for different jobs? Check these out: 

• Administrative Assistant Resume Example
• Business Administration Resume Example
• Cashier Resume Example
• Data Entry Resume Example
• Front Desk Resume Example
• Office Assistant Resume Example
• Office Clerk Resume Example
• Receptionist Resume Example
• Secretary Resume Example
• Virtual Assistant Resume Example
• Best Resume Examples for Every Job

Data Entry Clerk Resume Sample

Data entry clerks input information into electronic databases. They maintain spreadsheets and type information received on paper into digital systems. The purpose of a data entry clerk resume is to show that you have the computer skills and attention to detail necessary to fulfill these duties. 

Here’s how to write a data entry clerk resume that fills in every field: 

1. Use the Right Format for Your Data Entry Clerk Resume

Your data needs a structure, so the first thing to do is to format your resume. Good resume formatting makes your application look professional but also shows off your computer skills (which you need for most data entry jobs). 

The idea is to make your resume as easy to read and intuitive as possible—like so: 

Data Entry Clerk Resume Format

• Choose the reverse-chronological format for your resume. That’s the standard resume layout everyone is familiar with. Start with the most recent work experience first, followed by older jobs, education, and so on. 
• Stick with the default font for your resume(Arial, Calibri, Helvetica), or pick something equally easy to read—Trebuchet, Verdana, or Georgia are all good options, for instance. 
• Set your resume margins to one inch and include plenty of white space. 
• Be advised that the recommended resume length is one page. On that page, plan to include a professional resume header with your contact info and the following resume sections: profile paragraph, work experience, education, essential skills, and additional information. 

Save your resume as a PDF for easy retrieval on any device. The only exception to this rule is when the employer asks for a different file format. 

Expert hint: Proofread your resume several times and ask someone else to double-check it. Typos or spelling errors can disqualify any resume, but they are particularly unsightly on an application for such a detail-oriented, typing-heavy role. 

2. Summarize Your Experience in a Strong Data Entry Clerk Resume Profile

Recruiters rarely have the time to read every incoming resume from beginning to end—

They’re far more likely to skim-read your application, taking a few seconds to decide whether it has enough potential to be considered. 

Make the decision easier for them by including a resume profile paragraph—a 2–4-sentence introduction that shows your most relevant skills and accomplishments. If you have relevant experience, you’ll write a resume summary like so: 

1. Introduce yourself in the first sentence—start with a positive adjective, followed by your job title and years of experience. Highlight a couple of your most relevant skills. (Reliable data entry clerk with 2+ years of experience and excellent communication and computer skills.)
2. Offer to use your skills to the employer’s benefit—mention the employer’s name to show you’ve tailored your application. (Seeking to apply my high attention to detail and fast typing skills towards maximizing data entry efficiency for XYZ Company.)
3. Outline 2–3 of your key achievements that prove you have those skills. Use numbers and strong resume verbs to your advantage. (Maintained >98% accuracy, achieved 65 WPM alphanumerical touch typing speed, improved efficiency by 10% by suggesting improvements to database structure, reached or exceeded 100% of performance goals across 2 years.)

If you lack data entry experience, write a resume objective—

Use accomplishments from your studies, volunteering, projects, internships, or other jobs. If you’re writing a resume with no experience, focus on the skills and qualities you can offer the employer. 

What should be in your profile? Skip it for now and write your other resume sections first. It’ll be easier to pick out critical skills and experience once you’ve written everything. 

3. Input Achievements Into Your Work History and Select the Right Skills

Most companies that employ data entry clerks have some way of setting goals and measuring performance. Every time you met such a goal or completed a project without delays is a professional achievement that’s worth putting on your resume—

Building your resume’s work experience section around achievements and relevant skills is the key to success. 

Here’s to write tailored, achievement-oriented data entry clerk job descriptions for your resume: 

1. Check the job ad for specific skills and experience the employer is after. 
2. Consider a few examples of when you used those skills or performed similar tasks in previous jobs. 
3. Turn those examples into short, eye-catching bullet points. Use plenty of numbers to prove your performance, and start each bullet with a verb (achieved, introduced, completed, fulfilled, etc.). 

By taking this approach, you’re targeting your resume to the employer’s requirements and expectations, making it clear that you’re the ideal candidate for the role. 

Plus, skills from the job ad are often treated as resume keywords by the company’s ATS. ATS (Applicant Tracking Systems) software filters and sometimes scores incoming resumes. The more relevant keywords you include, the higher the chances of making your resume ATS-friendly. 

So, add more keywords in your resume skills section—pick 10 of the most applicable skills from the job ad and your own experience. Here’s a list of data entry clerk skills to help you out: 

Data Entry Clerk Resume Skills

• Computer skills
• Word processing
• MS Word
• MS Excel
• MS Access
• Spreadsheets
• Databases
• Touch typing
• Transcription
• Attention to detail
• Record-keeping
• Administrative skills
• Organizational skills
• Accuracy
• Data verification
• Analytical skills
• Reliability
• Problem-solving skills
• Time management skills
• Communication skills
• Interpersonal skills
• Critical thinking skills

Expert hint: Not the fastest at accurate typing? Anyone can improve their typing skills with practice and the right approach. The ability to hit higher speeds with complete accuracy will help you get hired as a data entry clerk. 

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4. Provide Details of Your Education

Your education likely won’t be the thing that gets you hired—but you still need to include it on your resume. Luckily, it’s quick and easy: 

List the details of your highest completed level of schooling, including the school's name and years of attendance. If you’re currently in college, list the degree that’s in progress and your high school diploma. There, that’s your resume education section. It's all done! 

If you don’t have much work experience, you can add bullet points with information about your school years that you think may work to your advantage. List academic achievements, projects, extracurriculars, or relevant coursework on your resume. 

5. Add a Few Extra Sections to Your Resume for Data Entry Clerk Jobs

Nearly there!

You’ve filled out all the mandatory fields; now it’s time to add a few custom ones. Under separate headings or a single ‘Other Activities’ section, list any other information you’d like to share with the recruiter. For example: 

• Certifications and licenses
• Volunteering experience
• Foreign languages
• Interests and personal projects

Note that if you decide to mention your interests on a resume, they should be relevant to the job. So, only include hobbies showing one or more of the skills you’ve listed on your resume. For example, blogging or writing can speak to your typing and communication skills, while building scale models can show attention to detail. 

Speaking of writing—

There’s still a bit of typing to do before you submit your application. Write a data entry cover letter to complement your resume and show your motivation. Data entry is a field with high employee turnover, so proving you’re willing to go the extra mile and stick around after onboarding will boost your chances of getting hired. 

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Key Points

Here’s a recap of how to write a job-winning data entry clerk resume: 

• Use the proper format on your document—your resume should be professional, organized, and easy to read. 
• Open with a resume profile that highlights your best skills and achievements. 
• Build your work experience section around skills from the job advertisement, and include plenty of quantifiable accomplishments to show your performance. 
• List details of your education and complete your resume with additional sections. 
• Write a cover letter that reinforces your message and shows your determination. 

Thanks for reading! Do you have any questions or doubts regarding writing a resume for data entry clerk positions? Perhaps you’ve already written your data entry clerk resume and have some tips to share? The comments section awaits!

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