Data Entry Resume—Examples and 25+ Writing Tips

You’re worth so much more.

You know it. But they don’t. Not until you show them what you’ve done.

Transcription? 10-Key typing? Order-processing?

Data entry resumes have to shine the right light on your past.

That’s the only way to get a better job.

In this guide:

• A data entry resume sample better than most.
• How to write a resume for data entry jobs that pushes the right buttons.
• How to make the perfect data entry job description for resumes.
• Why you can’t just list data entry skills (and what to do instead).

 Create a job-winning resume with little effort. Hack your way through ATS software with our 18 beautiful templates—give our builder a try!

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Data Entry Resume Sample You Can Copy and Use

Why limit yourself to just data entry? See our guides:

• Call Center Resume Sample & Guide

• Sales Associate Resume Sample & Guide

• Retail Resume Sample & Guide

• Customer Service Resume Sample & Guide

• Administrative Assistant Resume Sample & Guide

Here’s how to write a data entry resume that gets results:

1. Choose the Best Data Entry Resume Format

You of all people know—

It all starts with the right format.

Formatting a resume is no different.

To get a data entry job, begin with the reverse-chronological format.

Then fill it in:

Data Entry Resume Format

• Make a one-page resume with one-inch margins.
• Leave some white space to make it legible.
• Use a resume font like 10–12pt Arial or Garamond.
• Write professional resume sections like Heading, Summary, Experience, Education, and Skills.
• Save it as a PDF resume. That’s the approved format and yes, ATS can read them.

Expert Hint: The average data entry clerk makes $27K per year. But the best jobs pay $36K or more. Don’t settle. Dial in your data entry resume format and message.

2. Write a Data Entry Resume Objective or Summary

This is critical.

A stack of data entry specialist resumes stands between you and the job.

Catch the eye fast or vanish in the data-pile.

Do it with a career summary or a career objective.

That’s a quick-hit of why you matter.

Add:

1. An adjective (accurate, reliable)
2. “data entry”
3. Years of experience (1+, 4+)
4. How and who you’ll help (create smooth process flow at Cain Medical)
5. Best data entry moments (entered 500+ records per day...)
6. The few skills they want most (accuracy, coaching...)

Create it last to make life easy.

These data entry resume examples show how:

Data Entry Resume Summary—Example

Those two samples are the same.

Except—

One says, “fast typing.” The other says, “80 WPM.”

One says, “creative thinker.” The other says, “saved $19,000 with a creative idea.”

God is in the details.

So is getting hired.

But even a data entry resume with no experience craves evidence:

Entry-Level Data Entry Resume Objective

Wow.

The second of those entry-level data entry resume examples “shows” the same skills. But the first actually proves them.

Expert Hint: To get hired, you’ll face recruiters and HR pros, not data entry managers. That means you must show how you’ve helped the bottom line.

3. Ace Your Data Entry Job Description and Skills Section

What’s the best data entry clerk resume advice?

Tailor your resume.

It’s the only way to make them think:

“He’s perfect for this job.”

To write a good data entry job description for resumes:

1. Find resume keywords (aka resume skills) in the online posting.
2. Show how you used those things to move the needle.

Craft yours like the first of these data entry resume samples:

Imagine the job ad wants these data entry skills: entering records, coaching, accuracy, MS Office.

Data Entry Job Description for Resume [Sample]

Sorry, wrong number.

The second of those data entry resume examples is for the wrong job.

It’s missing numbers, too. Specifically: how did you help the company make money?

Next—an entry-level resume:

Say the job ad wants these data entry skills: processing customer orders, accuracy, MS Access.

Entry-Level Data Entry Resume Job Description [Sample]

Fzzt.

The second resume sample misses by a mile.

But look closer.

Both were from the same past job.

Use these data entry resume skills for inspiration:

Data Entry Skills for Resumes 

4. Use Your Education to Get Noticed

Does a resume for data entry jobs really need an education section?

Yes. So—

Why not use it to your advantage?

Key in enticing details to get nibbles.

Watch how this data entry resume sample nails it:

Data Entry Resume Example—Education

Aha!

You just told them you work hard.

5. Add “Other” Material to Your Data Entry Resume

The bad news?

Most hiring managers see your data entry clerk resume as spam.

Do you actually need to prove you’re human?

Yes. 

Add a section or two like:

• Typing test results (TypingTest.com)
• Certifications (G Suite, Microsoft Office, QuickBooks)
• Clubs
• Volunteer work
• Languages you speak
• Classes you’ve taken (even a Lynda class on numeric data entry)
• Additional activities
• Hobbies
• Fitness

These data entry resume examples sort it out:

Data Entry Resume—Extra Sections

Why does the first of those data entry resume examples work?

It proves data entry skills. Even the “additional activities” show you’re something special.

Expert Hint: Write a cover letter. Your resume for data entry jobs will get more attention if you do. The reason? Almost half of hiring managers reject resumes without them.

Key Points

Here’s how to write a data entry resume:

• Use the data entry resume template up top. It puts all your best data entry moments in the proper order.
• Fill in the form with resume keywords from the data entry job description.
• Flesh out your resume sections with evidence you’ve made some kind of difference.
• Add “other” material to show you’re no mere robot who can type.

Got questions on how to write great resumes for data entry jobs? Not sure how to show data entry on a resume? Leave a comment. We’ll be happy to reply!