Data Entry Resume Example + Skills & Job Description in 2024

You’re worth so much more. You know it. But they don’t. Not until you show them what you’ve done.

Transcription? 10-Key typing? Order-processing? Your data entry resume must shine the right light on your past. That’s the way to get a great job.

In this guide:

• A data entry resume example better than most.
• How to write a resume for data entry jobs that pushes the right buttons.
• What are the essential skills for a data entry resume.
• How to make the perfect data entry job description for resumes.

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Why limit yourself to just data entry? See our guides:

• Administrative Assistant Resume Sample
• Business Administration Resume Sample
• Call Center Resume Sample
• Customer Service Resume Sample
• Data Scientist Resume Sample
• Office Clerk Resume Sample
• Receptionist Resume Sample
• Retail Resume Sample
• Sales Associate Resume Sample
• Translator Resume (CV) Sample

Haven't found what you're looking for? Check all our Resume Samples.

Data Entry Resume Example

Data Entry Specialists accurately enter data into computer programs and databases. They play a critical role in ensuring business information is properly recorded and maintained. They work with database systems, as well as digital spreadsheets with a large number of figures.

Here’s how to write a data entry resume that gets results:

1. Choose the Best Data Entry Resume Format

You of all people know—It all starts with the right format. Formatting a resume is no different. To get a data entry job, begin with the reverse-chronological format. Then fill it in:

Data Entry Resume Format

• Make a one-page resume.
• Use one-inch resume margins on all sides of the page.
• Leave some white space to make it legible.
• Use a resume font like 10–12pt Arial or Garamond.
• Write professional resume sections: Resume heading, Summary of Qualifications,  Experience, Education, and Skills.
• Save it as a PDF resume. That’s the approved format and yes, ATS can read them.

Expert Hint: The average data entry clerk makes $27K per year. But the best jobs pay $36K or more. Don’t settle. Dial in your data entry resume format and message.

2. Write a Data Entry Resume Objective or Summary

This is critical. A stack of data entry specialist resumes stands between you and the job. Catch the eye fast or vanish in the data-pile. Do it with a career summary or a career objective. That’s a quick-hit of why you matter.

Add:

1. A power adjective (accurate, reliable)
2. “data entry”
3. Years of experience (1+, 4+)
4. How and who you’ll help (create smooth process flow at Cain Medical)
5. Best data entry moments (entered 500+ records per day...)
6. The few skills they want most (accuracy, coaching...)

These data entry resume examples show how:

Data Entry Resume Example: Summary

Accurate data entry clerk with 5+ years of experience. Seeking to create smooth process flow at Cain Medical. At Washington Home Fixtures, entered 500+ records per day with 99% accuracy. Coached and onboarded 3 new hires, creating 20% efficiency boost. Saved $19,000 per year by suggesting changes to order-entry forms. Can type 80 WPM.

Experienced data entry clerk, skilled in order processing, CRM systems, and fast typing. Good communicator and very efficient. Have excellent time management skills and type with a high level of accuracy. Creative thinker.

Those two samples are the same. Except, one says, “fast typing.” The other presents, “80 WPM.” One says, “creative thinker.” The other shows, “saved $19,000 with a creative idea.”

God is in the details. So is getting hired. But even a data entry resume with no experience craves evidence:

Data Entry Resume Objective

Efficient data entry clerk with skills in transcription and typing 80 WPM. Seeking to deliver exceptionally fast data entry at Washington Home Fixtures. As store clerk at Joseph’s Sporting Goods, processed 80 customer orders per hour with CRM system. Streamlined order process using MS Access for 28% efficiency boost.

Dedicated data-entry clerk seeking full-time job. A hard worker and fast-learner with fast, accurate typing skills. Good at listening and following procedures. Skilled at taking customer orders, using CRM systems, and using MS Access.

The second of those entry-level data entry resume examples “shows” the same skills. But the first actually proves them.

Create your data entry resume profile last to make life easy. Otherwise it'll be like writing conclusions derived from data which you don't have yet.

Expert Hint: To get hired, you’ll face recruiters and HR pros, not data entry managers. That means you must show how you’ve helped the bottom line.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now.

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3. Ace Your Data Entry Job Description and Skills Section

What’s the best data entry clerk resume advice? Tailor your resume. It’s the only way to make them think: “He’s perfect for this job.”

To write a good data entry job description for resumes:

1. Find resume keywords (aka skills for a resume) in the online posting.
2. Show how you used those things to move the needle.

Craft yours like the first of these data entry resume samples:

Imagine the job ad wants these data entry skills: entering records, coaching, accuracy, MS Office.

Data Entry Job Description for a Resume [Sample]

Experience

Data Entry Clerk

Washington Home Fixtures, Inc.

2015–2019

• Entered 500+ records per day at busy home fixtures business.
• Coached 3 new hires in proper procedures for 20% rise in efficiency.
• Maintained 99.9% accuracy in spot-checks for 4 years straight.
• Used MS Office to type and deliver daily 3-page work reports.
• Raised 10-key typing speed 15% through regular practice.

• Suggested and implemented order-entry form changes that saved time.
• Checked records daily.
• Performed 10-key typing data entry.
• Took customer orders by phone.
• Performed regular transcription.

The second of those data entry resume examples is for the wrong job. It’s missing numbers, too. Specifically: how did you help the company make money?

Next—an entry-level resume:

Say the job ad wants these data entry skills: processing customer orders, accuracy, MS Access.

Entry-Level Data Entry Resume Job Description [Sample]

Store Clerk

Joseph's Sporting Goods

2014–2015

• Processed 80+ customer orders per hour, both in person and on phone. Entered all data into store CRM system.
• Maintained 99% accuracy in all orders even in busy times.
• Streamlined ordering process with MS Access. Result: raised order-taking efficiency and speed by 28%.

Store Clerk

Joseph's Sporting Goods

2014–2015

• Provided high-level customer service.
• Managed inventory and restocked shelves.
• Swept, mopped, and vacuumed store after hours.

The second resume sample misses by a mile. But look closer. Both were from the same past job.

What about the most desirable data entry skills for a resume? 

Skills for Data Entry Resumes 

Here's a list of in-demand skills for data entry jobs:

• Typing skills
• 10-Key experience
• Microsoft Office skills
• G-Suite
• Order entry
• Quickbooks
• Computer skills
• Analytical skills
• Administrative skills
• Multi-tasking abilities
• Written and verbal communication
• Attention to detail
• Working under pressure
• Critical-thinking skills
• Customer service skills
• Technical skills
• Time management
• Organizational skills
• Collaboration skills
• Interpersonal skills

How to add the skills from the list above to your data entry resume? Check the job requirements carefully and see which skills match them. Then, add them to the skill section of your resume as well as mention them in the work experience description.

4. Mention Education on Your Data Entry Resume

Does a resume for data entry jobs really need an education section? Yes. So, why not use it to your advantage? Key in enticing details to get nibbles.

Watch how this data entry resume sample nails it:

Data Entry Resume Example—Education

Education

Marion High School

2010–2014

• Received diploma, 2014.
• Commended by 3 teachers for work ethic.

 

5. Add “Other” Material to Your Data Entry Resume

The bad news? Most hiring managers see your data entry clerk resume as spam. Do you actually need to prove you’re human?

Yes. Add a section or two like:

• Typing test results (TypingTest.com)
• Certifications and Licenses (G Suite, Microsoft Office, QuickBooks)
• Clubs
• Volunteer work
• Languages you speak
• Classes you’ve taken (even a Lynda class on numeric data entry)
• Additional activities
• Hobbies and interests

These data entry resume examples sort it out:

Data Entry Resume—Extra Sections

Typing Speed

• Type 105 WPM with zero errors.
• 15,000 KPH 10-key typing speed.

Computer Proficiency

MS Office, Google Docs, Salesforce, NetSuite

Additional Activities

• Clean cages 2x per month at Wayne Hill Animal Shelter.
• Organizer, annual Stearns Playground Bake Sale.
• Maintain popular Instagram page with 2,500+ followers.

Additional Activities

• Bake sales.
• Fishing.

Why does the first of those data entry resume examples work?

It proves data entry skills. Even the “additional activities” show you’re something special.

Expert Hint: Learn how to write a cover letter and send it with your resume. Your resume for data entry jobs will get more attention if you do. The reason? Almost half of hiring managers reject resumes without them. Check out our data entry cover letter example for some inspiration. 

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Key Points

Here’s how to write a data entry resume:

• Use the data entry resume template up top. It puts all your best data entry moments in the proper order. See our list of free resume templates and Google Docs resume templates. 
• Fill in the form with resume keywords from the data entry job description.
• Flesh out your resume sections with evidence you’ve made some kind of difference.
• Add “other” material to show you’re no mere robot who can type.

Got questions on how to write great resumes for data entry jobs? Not sure how to show data entry on a resume? Leave a comment. We’ll be happy to reply!

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