Do you need a cover letter for a resume? How important are cover letters? Should the cover letter be in the email or attached? Find your answers here.
You see a job opening for an executive assistant—and it's perfect for you.
You know you’ll thrive as the go-to person who works with upper and senior management.
You have the necessary skills to impress as a new hire.
Your resume highlights your solutions-oriented approach and multi-tasking abilities.
It’s clear you’ll do more than be a front-desk greeter.
To set yourself apart from other candidates and land that interview, you need a jaw-dropping executive assistant cover letter.
If you’re trusted to be the right-hand person for a CEO, it needs to pitch-perfect and ooze professionalism to stand out from all other applicants.
Look no further—this cover letter guide is what you need to make yours shine.
In this article, you’ll find:
- Two sample executive assistant cover letters: one for experienced executive assistants and one for entry-level candidates.
- Step-by-step tips on how to write a cover letter that will land you more interviews.
- A template you can copy, adjust, and have ready in 15 minutes.
Let’s look at two executive assistant cover letter samples to start. Pinpoint what makes these executive assistant cover letters so excellent.
1. Executive Assistant Cover Letter Examples
The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.
She’s applying for an executive administrative assistant job where her tasks are to manage the schedules of top executives with a high degree of confidentiality and professionalism.
Her executive assistant cover letter highlights how she’s a great candidate to fulfill this role:
Example #1: Mid-Level Executive Assistant Candidate
Atlanta, August 5, 2019
Head of Customer Experience
2 National Data Plaza NE
Atlanta, GA 30329
As someone who recognizes McKesson Corporation as the premier healthcare services and information technology company in the US, I was thrilled to see an opening for an Executive Assistant position with your company. With my 5+ years of experience as an executive assistant, I am confident in my ability to manage complex travel schedules while maintaining a high level of confidentiality for senior level executives for McKesson Corporation.
In the job listing, you state that you’re looking for an executive assistant to manage, adjust and prioritize complex schedules for senior level executives across the company. In my current position with Children's HealthCare of Atlanta, I manage all aspects of scheduling for 5 top level executives and provide assistance to them regarding various administrative duties, including the creation and design of high-level PowerPoint presentations. I also analyzed the company’s office supply expenditures and negotiated new terms to save a minimum of $10 per ream of copy paper. My changes helped bring administrative costs down 28% through a five-year period. I’m sure this experience will result in similar results for McKesson Corporation.
I am impressed with how McKesson partners with health care actors across the spectrum of care to build healthier organizations that deliver better care to patients in every setting. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.
Can we schedule a meeting or a call to discuss solutions for reducing administrative costs at McKesson while maintaining the schedules of your top executives?
If you read Laura’s cover letter, wouldn’t you take her up on her offer to discuss these matters over an interview? I think so!
But—maybe this example disheartens you. You don’t have much experience and your executive assistant cover letter won’t stand out.
Take a deep breath.
You might not be an experienced candidate for the role, but your executive assistant cover letter can still shine over other candidates. You need the hiring manager to think:
“It seems like she really wants to make an impact and grow with the company. We need people like this. Let’s give the interview a go!”
So, let’s see another great executive assistant cover letter that caters to those who don’t have much experience. Robert is a great example. He’s applying for an entry-level executive assistant job that requires strong organizational skills.
But Robert didn’t work with high level executives before.
Want to know why he’ll pass on to the next stage of the hiring process? It’s simple. He highlights how his skills translate to being a star employee in his executive assistant cover letter.
Example #2: Entry-Level Executive Assistant Candidate (No Experience)
4262 Walnut Hill Drive
Portland, 5 August 2019
Head of Human Resources
621 SW Alder St.
Portland, OR 97205
Dear Mr. Ozment:
As a recent college graduate with strong analytical skills, attention to detail and organizational skills, I would like to apply for the position of Executive Assistant at Korn Ferry. I have known of Korn Ferry’s outstanding reputation as the leading global organizational consulting firm and am committed to providing excellent high-level support to designated senior leaders.
In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate a track record of sound judgment and professionalism. During my studies, as a volunteer, I managed and coordinated the Moot Court at Georgetown University and was responsible for planning the travel schedules, both domestic and international, for all participants. I served as the central point of contact for all administrative inquiries for over 200 participants. It was a quick-paced atmosphere where I needed to adjust to many different variables for planning and scheduling while ensuring a high level of confidentiality for all members regarding their bank details. This experience prepared me for working in a role requiring excellent communication and organization skills, along with a high level of sound judgment and professionalism.
In addition, I helped prepare and submit bi-weekly accurate expense reports for leaders, showing utilization time allocated to each engagement. I also created many PowerPoint presentations and other business documents in preparation for all events during this three month period. Although there were many unknowns to take into account when it came to scheduling, I succeeded and was given the role throughout my four years at Georgetown. I am positive this experience has prepared me to succeed in an executive assistant role at Korn Ferry.
I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organizational skills can translate into excellence for your company.
Now it’s a bit more clear. Two examples of pitch-perfect cover letters for executive assistant jobs.
Ready to make your own equally great cover letter? Follow this step-by-step walkthrough and you’ll be set.
Don’t have time to complete your cover letter? Need it done in five minutes? You’re covered. Just use our fill-in-the-blank template for each part of your executive assistant cover letter. All you need to do is enter your information.
Don’t have a resume ready yet? Check out our guide here: Executive Assistant Resume Sample—20+ Examples and Writing Tips
2. How to Write a Cover Letter for Executive Assistant Jobs Step by Step (Template)
Here’s how to write a job-winning executive assistant cover letter:
1. Format Your Executive Assistant Cover Letter in a Business-Like Way
The first step in making a great executive assistant cover letter is to leave a lasting first impression. You need to show you're a professional, organized, detail-oriented, and have a sound knowledge of business etiquette.
Follow these the key rules for formatting your cover letter:
- Left-align all contents, don’t use justification.
- Make all 4 sides set to 1-inch margins.
- Pick an elegant, readable font—choose a classic. Arial, Georgia, Verdana, Tahoma, or Helvetica.
- Go with 1.15 line spacing.
- Use a single page. Never let your cover letter spill over to the next page.
Expert Hint: Did you know there are nearly 4 million administrative professionals in the US? The competition is out there. Make sure your job applications are well-formatted to provide a perfect reader experience. It’s one way to outshine your competition and land your coveted executive assistant job
2. Make a Professional Executive Assistant Cover Letter Header with Contact Information
There’s one key takeaway you need for your executive assistant cover letter header. It should be identical to the one on your resume.
Include the following for your header: your full name, job title, and contact details—in that order.
Put the city, date and the inside address of the hiring manager right below the header on your executive assistant cover letter.
Don’t have great design or typography skills? No problem. Simply left-align all the contents.
Use this template:
Executive Assistant Cover Letter Header Template
[ Your Full Name]
[ Your Job Title ] (Optional)
[ Phone Number ]
[ Email Address ]
[ LinkedIn Profile ]
[ City and Date ]
[ Hiring Manager’s Full Name ]
[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]
[ Company Name ]
[ Company Street Address ]
[ City and Zip Code ]
3. Introduce Yourself and Identify the Job to Which You’re Applying
Make sure the first paragraph of your executive assistant cover letter does one important thing:
Tells the hiring manager your cover letter is relevant for the position.
Start by addressing the hiring manager by name in your greeting. Search online to find out who the hiring manager is. Can’t find the right manager online? Don’t settle. Call the front desk and ask the receptionist. It’ll show great initiative on your part.
You want to specify which job you’re applying for at the start of your cover letter and detail your relevant skills to show they are transferable for this position.
Try out this template if you’re struggling with your introduction. Simply fill in the blanks with your information.
Executive Assistant Cover Letter Sample: Introduction
Dear [Hiring Manager’s Name]:
When I found the job listing for the position of Executive Assistant with [Target Company Name], I was thrilled. As an administrative assistant with [number of years] years of professional experience, highly skilled in [data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have] I’m sure I can help your team with the upcoming challenges.
Expert Hint: Want to validate your business-like etiquette and show you are a better hire for senior-level executives? Get certified! The most prestigious industry certifications are offered by the International Association of Administrative Professionals. It’ll give you more credibility for a position where high levels of confidentiality and professionalism are required.
4. Highlight Your Relevant Strengths
You need to meet a set of requirements for the executive assistant job you’re targeting. The second paragraph of your executive assistant cover letter should do precisely this.
Detail why you will succeed in your new position. Look at the job description and select a few key requirements listed. Got them? Now, link these skills to your past duties and achievements with specific examples to show how you’ll easily solve all challenges you’ll face.
See this fill-in-the-blank example.
Cover Letter for an Executive Assistant: Middle Paragraph
In the job listing, you state that you need an Executive Assistant experienced in [refer to the requirements of the job]. In my most recent position with [Name of Your Current or Most Recent Company] I have succeeded in [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible]. I strongly believe my expertise will translate into similar results for [Target Company Name].
Expert Hint: Did you know administrative professionals are responsible for important purchases averaging $20,000 per year for each company? If your decisions helped save costs in your previous administrative job, then make sure to highlight this in your executive assistant cover letter!
5. Explain Why You Want In
Now is the time to tell the employer why you want this job. Drop a few compliments in the process. They should be the main highlight to the third paragraph of your executive assistant cover letter.
Of course, you need to be a strong candidate who can fulfill all the executive assistant duties. But they also want to work with an employee who loves the company. They don’t want to take a risk onboarding someone who may leave in the first few months.
Explain why you’re choosing this company over others. Tell them why you want this job more than any other job out there.
Not sure how to write this? Use this template:
Executive Assistant Cover Letter Example: Your Motivation
I love the fact that, at [Target Company Name], you focus all your customer service activities on [something you genuinely admire about the company]. Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for [Target Company Name].
6. Finish with a Clear Call to Action and a Proper Sign-Off
The last paragraph to end your cover letter should be a proposal to meet in person or on the phone. Let them know you want to meet and discuss your specific thoughts on how you’ll make the team better. Affirm your offer.
Use this sample executive assistant cover letter closing as a reference:
Sample Cover Letter for an Executive Assistant: Call to Action & Formal Closing
Can we schedule a call or a meeting to discuss how my skills can help [Target Company Name] achieve all your KPIs in the upcoming months?
[Digital Copy of Your Handwritten Signature]
[Your Full Name]
Do the following when writing a cover letter for executive administrative assistant jobs:
- Address your cover letter to the hiring manager directly.
- Introduce yourself, list which position you’re applying to, and describe your key strengths in the introduction.
- Match the requirements of the job with your relevant achievements and show them how you’ll help meet the company’s upcoming challenges.
- Highlight your motivations for joining the company.
- Request a meeting or call at the end of your cover letter.
Got any questions? Need further help with writing your covering letter for executive assistant jobs? Let me know in the comments, I’ll be more than happy to help!