Data Entry CV—Examples and 25+ Writing Tips

You’re worth so much more.

You know it. But they don’t. Not until you show them what you’ve done.

Transcription? 10-Key typing? Order-processing?

Data entry CVs have to shine the right light on your past.

That’s the only way to get a better job.

In this guide:

• A data entry CV sample better than most.
• How to write a CV for data entry jobs that pushes the right buttons.
• How to make the perfect data entry job description for CVs.
• Why you can’t just list data entry skills (and what to do instead).

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Why limit yourself to just data entry? See our guides:

• Call Centre CV Sample & Guide
• Sales Associate CV Sample & Guide
• Retail CV Sample & Guide
• Customer Service CV Sample & Guide
• Administrative Assistant CV Sample & Guide
• Office Clerk CV

Haven't found what you're looking for? Check all our CV Samples.

Data Entry CV Sample You Can Copy and Use

Here’s how to write a data entry CV that gets results:

1. Choose the Best Data Entry CV Format

You of all people know—

It all starts with the right format.

Formatting a CV is no different.

To get a data entry job, begin with the reverse-chronological format.

Then fill it in:

Data Entry CV Format

• Make a one-page CV with one-inch margins.
• Leave some white space to make it legible.
• Use a CV font like 10–12pt Arial or Garamond.
• Write professional CV sections like Heading, Summary of Qualifications,  Experience, Education, and Skills.
• Save it as a PDF CV. That’s the approved format and yes, ATS can read them.

Expert Hint: The average data entry clerk makes £27K per year. But the best jobs pay £36K or more. Don’t settle. Dial in your data entry CV format and message.

2. Write a Data Entry CV Objective or Summary

This is critical.

A stack of data entry specialist CVs stands between you and the job.

Catch the eye fast or vanish in the data-pile.

Do it with a career summary or a career objective.

That’s a quick-hit of why you matter.

Add:

1. An adjective (accurate, reliable)
2. “data entry”
3. Years of experience (1+, 4+)
4. How and who you’ll help (create smooth process flow at Cain Medical)
5. Best data entry moments (entered 500+ records per day...)
6. The few skills they want most (accuracy, coaching...)

Create it last to make life easy.

These data entry CV examples show how:

Data Entry CV Summary—Example

Accurate data entry clerk with 5+ years of experience. Seeking to create smooth process flow at Cain Medical. At Washington Home Fixtures, entered 500+ records per day with 99% accuracy. Coached and onboarded 3 new hires, creating 20% efficiency boost. Saved £19,000 per year by suggesting changes to order-entry forms. Can type 80 WPM.

Experienced data entry clerk, skilled in order processing, CRM systems, and fast typing. Good communicator and very efficient. Have excellent time management skills and type with a high level of accuracy. Creative thinker.

Those two samples are the same.

Except—

One says, “fast typing.” The other says, “80 WPM.”

One says, “creative thinker.” The other says, “saved £19,000 with a creative idea.”

God is in the details.

So is getting hired.

But even a data entry CV with no experience craves evidence:

Data Entry CV Objective

Efficient data entry clerk with skills in transcription and typing 80 WPM. Seeking to deliver exceptionally fast data entry at Washington Home Fixtures. As store clerk at Joseph’s Sporting Goods, processed 80 customer orders per hour with CRM system. Streamlined order process using MS Access for 28% efficiency boost.

Dedicated data-entry clerk seeking full-time job. A hard worker and fast-learner with fast, accurate typing skills. Good at listening and following procedures. Skilled at taking customer orders, using CRM systems, and using MS Access.

Wow.

The second of those entry-level data entry CV examples “shows” the same skills. But the first actually proves them.

Expert Hint: To get hired, you’ll face recruiters and HR pros, not data entry managers. That means you must show how you’ve helped the bottom line.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your CV in our CV builder now.

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3. Ace Your Data Entry Job Description and Skills Section

What’s the best data entry clerk CV advice?

Tailor your CV.

It’s the only way to make them think:

“He’s perfect for this job.”

To write a good data entry job description for CVs:

1. Find CV keywords (aka CV skills) in the online posting.
2. Show how you used those things to move the needle.

Craft yours like the first of these data entry CV samples:

Imagine the job ad wants these data entry skills: entering records, coaching, accuracy, MS Office.

Data Entry Job Description for CV [Sample]

Experience

Data Entry Clerk

Washington Home Fixtures, Inc.

2015–2019

• Entered 500+ records per day at busy home fixtures business.
• Coached 3 new hires in proper procedures for 20% rise in efficiency.
• Maintained 99.9% accuracy in spot-checks for 4 years straight.
• Used MS Office to type and deliver daily 3-page work reports.
• Raised 10-key typing speed 15% through regular practise.

• Suggested and implemented order-entry form changes that saved time.
• Checked records daily.
• Performed 10-key typing data entry.
• Took customer orders by phone.
• Performed regular transcription.

Sorry, wrong number.

The second of those data entry CV examples is for the wrong job.

It’s missing numbers, too. Specifically: how did you help the company make money?

Next—an entry-level CV:

Say the job ad wants these data entry skills: processing customer orders, accuracy, MS Access.

Entry-Level Data Entry CV Job Description [Sample]

Store Clerk

Joseph's Sporting Goods

2014–2015

• Processed 80+ customer orders per hour, both in person and on phone. Entered all data into store CRM system.
• Maintained 99% accuracy in all orders even in busy times.
• Streamlined ordering process with MS Access. Result: raised order-taking efficiency and speed by 28%.

Store Clerk

Joseph's Sporting Goods

2014–2015

• Provided high-level customer service.
• Managed inventory and restocked shelves.
• Swept, mopped, and vacuumed store after hours.

Fzzt.

The second CV sample misses by a mile.

But look closer.

Both were from the same past job.

Use these data entry CV skills for inspiration:

Data Entry Skills for CVs 

Hard Skills	Soft Skills
Typing Speed	Interpersonal Skills
Computer Skills	Customer Service
CRM	Organisation
MS Office	Active Listening
Order Entry	Accuracy
Transcription	Confidentiality
QuickBooks	Phone Skills
Report Generation	Positive Attitude
10-Key Typing	Efficiency
Forms Processing	Collaboration

4. Use Your Education to Get Noticed

Does a CV for data entry jobs really need an education section?

Yes. So—

Why not use it to your advantage?

Key in enticing details to get nibbles.

Watch how this data entry CV sample nails it:

Data Entry CV Example—Education

Education

Marion High School

2010–2014

• Received diploma, 2014.
• Commended by 3 teachers for work ethic.

Aha!

You just told them you work hard.

5. Add “Other” Material to Your Data Entry CV

The bad news?

Most hiring managers see your data entry clerk CV as spam.

Do you actually need to prove you’re human?

Yes. 

Add a section or two like:

• Typing test results (TypingTest.com)
• Certifications (G Suite, Microsoft Office, QuickBooks)
• Clubs
• Volunteer work
• Languages you speak
• Classes you’ve taken (even a Lynda class on numeric data entry)
• Additional activities
• Hobbies
• Fitness

These data entry CV examples sort it out:

Data Entry CV—Extra Sections

Typing Speed

• Type 105 WPM with zero errors.
• 15,000 KPH 10-key typing speed.

Computer Proficiency

MS Office, Google Docs, Salesforce, NetSuite

Additional Activities

• Clean cages 2x per month at Wayne Hill Animal Shelter.
• Organiser, annual Stearns Playground Bake Sale.
• Maintain popular Instagram page with 2,500+ followers.

Additional Activities

• Bake sales.
• Fishing.

Why does the first of those data entry CV examples work?

It proves data entry skills. Even the “additional activities” show you’re something special.

Expert Hint: Write a cover letter. Your CV for data entry jobs will get more attention if you do. The reason? Almost half of hiring managers reject CVs without them. Check out our data entry cover letter example for some inspiration. 

Double your impact with a matching CV and cover letter combo. Use our cover letter builder and make your application documents pop out.

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Key Points

Here’s how to write a data entry CV:

• Use the data entry CV template up top. It puts all your best data entry moments in the proper order.
• Fill in the form with CV keywords from the data entry job description.
• Flesh out your CV sections with evidence you’ve made some kind of difference.
• Add “other” material to show you’re no mere robot who can type.

Got questions on how to write great CVs for data entry jobs? Not sure how to show data entry on a CV? Leave a comment. We’ll be happy to reply!

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