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If someone’s left kidney gets removed instead of the right one—you’ll probably know whose fault it was. Active listening, I think they call it these days. That’s your job. To know everything, and be on top of it at all times.
Your medical receptionist cover letter has to reflect your management abilities and the ability to cut through the noise. Luckily, with this guide you will avoid common mistakes that 8 out of 10 job applications have.
In this guide:
- Two medical receptionist cover letter samples: one with some experience, and a cover letter for a medical receptionist with no experience.
- The proper cover letter format.
- A quick template, where you fill-in-the-blanks, and have it ready within 15 minutes.
See these two examples.
Medical Receptionist Cover Letter Examples
The first medical receptionist cover letter sample comes from Cory, who’s already spent a couple of years behind the desk. He must demonstrate experience in every aspect of the job. Let’s see how he handles it.
Example #1: Medical Receptionist Cover Letter
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Cory A. Wechsler
3512 New York Avenue
Dallas, TX 75204
Dallas, Sept 21, 2020
1 Main Avenue
Dallas, TX 75204
I am pleased to apply for the medical receptionist position at General Medical. I have 4+ years of experience in managing the schedules of 12 physicians across different specializations, with other 120 appointments made daily with no errors. I am looking to leverage existing skills to make a bigger difference at General Medical.
At UrClinic, I managed the calendars of 12 physicians of different specializations: endocrinology, gastroenterology, sports medicine, internists and family doctors. For 11 months straight, I maintained a 100% patient satisfaction rate based on post-appointment surveys. After implementing a new scheduling and appointment reminder system, I managed to save 8+ hours of work every month that was spent on chasing people up. Similarly, the reminder system reduced the number of missed appointments by 78%. In the past year, I trained three new receptionists, two of which now independently work at our South Dallas location. All three remain employed by UrClinic and have been model employees.
I am excited at the difference I could make at General Medical. I am a problem solver, my first act in the current position was finding a new office supplies vendor and cutting monthly office costs by 12%. I bring an innovative edge to the table—I grew UrClinic’s patient base by 18% in a year through organizing weekly Q&A sessions with physicians on our social media channels.
When would be a good time to schedule a call or meeting to discuss how we can leverage my experience to provide maximum improvements at General Medical?
And just like that, Cory has an interview to put in HIS diary.
Not all candidates have this much experience, and more importantly—some medical receptionist jobs simply do not require it. And if you wonder whether cover letters are necessary, the answer is yes. There is no better tool to show your motivation. Consult this medical receptionist cover letter with no experience?
We can, so you can too.Here’s how:
Example #2: Cover Letter For a Medical Receptionist With No Experience
Jeffery M. Wetzler
281 Saint Francis Way
Orlando, FL 32801
Orlando, Sept 21, 2020
1 Main Avenue
Orlando, FL 32801
I am excited to apply for a Medical Receptionist role at VP medical. I believe I am equipped to help VP Medical run a smooth operation while providing world-class care.
I have just graduated from Grove Road High School with a 3.6 GPA, with my highest grades being in Maths, English and Business. An avid technology fan, I type at 90 words per minute without errors. I have developed a friendly phone manner while volunteering for Greenpeace and doing subscriber outreach to renew their contributions. Additionally, I have excellent customer service skills I acquired in the 2 years of my high school job as a cashier in Green Market, which I can provide a professional reference for.
I believe I have the right mix of skills to make a capable and efficient medical receptionist, and I look forward to learning this new environment.
When would be a good time for a call or a meeting to discuss how I can leverage my computer skills to improve your scheduling system?
It’s that easy. Follow these medical receptionist cover letter samples, and you’ll be answering two phones at the same time, very, very soon.
Now let’s schedule some time to work on your own medical receptionist cover letter.
How to Write a Sterile Medical Receptionist Cover Letter
1. Use the Business Cover Letter Format
In your new job, you will be handling documents all day long, with the expectation of taking responsibility and exercising due diligence. Your medical receptionist cover letter is also a document, and you should treat it with the same respect.
Show that you are organized and pay attention to detail, starting from your margin size.
The business cover letter format:
- Keep your cover letter to less than 1 page.
- Use your resume font.
- Include three paragraphs in your medical receptionist cover letter.
- 1-inch margins, 1.15 spacing.
- Left-align your cover letter, and single-space your text.
2. List Your Contact Information In the Header
Just match the header to your resume header. List all your personal details, then the city and date of the letter on the next line. Below, the details of the hiring manager—if you don’t know who that is, just call them up.
Check against our template:
Short Cover Letter For Medical Receptionist: Header
[ Your Full Name]
[ Your Job Title ] (Optional)
[ Address ]
[ Phone Number ]
[ Email Address ]
[ LinkedIn Profile ] (Optional)
[ City and Date ]
[ Hiring Manager’s Full Name ]
[ Hiring Manager’s Position ]
[ Company Name ]
[ Company Street Address ]
[ City and Zip Code ]
Expert Hint: If you’re applying online, there are some specific issues to keep in mind when sending your medical receptionist cover letter electronically, which our email cover letter guide will clue you up on. At ResumeLab, there is also always more cover letter tips, dos and don’ts to know.
3. Identify Yourself and the Position You’re Applying For
Address your cover letter directly to the person in charge. If they are a doctor, addressing them by their formal title is the safer bet. Start your cover letter by quickly listing your years of experience and your most relevant achievements and skills.
Use this for structure:
Medical Receptionist Cover Letter: Introduction
Dear [Hiring Manager’s name],
I am elated to have the opportunity to become a [Medical Receptionist] at [target organization name]. I have [number of years]+ years as a [Medical Receptionist] under my belt, and have acquired the necessary [skill] skills to handle the busy diaries of physicians at [target position name].
Expert Hint: Consult this guide if you’re writing a cover letter with no experience.
Double your impact with a matching resume and cover letter combo. Use our cover letter builder and make your application documents pop out.
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4. Give Them A Reason To Hire You
Even for jobs that focus mostly on communication and repetitive tasks, the best strategy is to quantify your impact. Always back up your arguments with achievements or metrics.
This middle paragraph should contain between 80 and 120 words and 2 to 3 of your biggest achievements and skills. Don’t make a boring list of responsibilities. Don’t write down what they expected you to do—in your cover letter write how well you did it.
Medical Receptionist Cover Letter Example: Second Paragraph
You require a medical receptionist to handle [refer to the requirements of the job]. At [name of your previous employer], I spent [number of years]+[refer to the requirements of the job], processing approximately [X] appointments a day for [X] physicians, with [X]% accuracy. I type at [X] wpm and I am familiar with all Microsoft Office products as well as [Appointment Software].
Expert Hint: Out of ideas? Typing speed can be a big benefit in receptionist jobs! Don’t know what your typing speed is? In approximately 60 seconds, you will! Take a test online a few times to find the average. Record in the skills section on your medical receptionist resume.
5. Give Them A Reason Why You Applied
In the third paragraph, candidates usually either placate the employer and explain why they want to work exactly there, or explain what exact benefits hiring them will bring (and that’s why writing general cover letters doesn’t make sense). Considering not many people have a calling to be receptionists, the latter is a safer bet.
Fill in the [blanks]:
Sample of a Medical Receptionist Cover: Third Paragraph
I believe my proven track record in [Skill / Achievement] and [Skill / Achievement] make me a viable candidate for your next medical receptionist. I am eager to leverage my skills to make a bigger difference at [target organization name] while helping you provide world-class care uninterrupted.
6. Sign Off & Request Interview
End your cover letter professionally. Ask for a call or interview to discuss a relevant point from the job ad, avoid lukewarm statements such as ‘I look forward to hearing from you’, or the dreaded ‘Thank you for your attention’. This isn’t a high school PowerPoint presentation.
Choose a good talking point, achievement or skill for this line. Something they will really be interested in. Sign off formally with ‘Best Regards’, and you’re almost ready to send!
Medical Receptionist Cover Letter Samples: Sign Off & Call to Action
When could we schedule a call or a meeting to discuss how my [your best, most relevant skill/experience/their most important requirement] skills can help [target organization name] achieve [something important to this employer]?
[Digital copy of your handwritten signature]
[Your full name]
How long should a cover letter be? Up to one page long. The longer the cover letter, the smaller the chance anyone reads it.
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When filing a cover letter for medical receptionist positions, remember:
- Match your info from your resume header. Paste in the correct hiring manager info.
- 1st paragraph—60-80 words. Identify yourself & the position you’re applying for.
- Main Paragraph—120-200 words. Show you’re a good candidate, backed up with numbers and achievements.
- 3rd paragraph—40-60 words. Explain your motivation for applying here.
- Include a convincing reason for requesting a call or interview.
- Half a page of A4 minimum, no more than 1 page of A4.
- Elegant font in 10-12pt. 1-inch margins, 1.15 spacing.
Do you have any more questions about writing a cover letter for medical receptionist jobs? Did you find our medical receptionist cover letter samples helpful? Leave us a comment, I’ll be more than happy to hear from you!