Office Assistant Cover Letter: Examples & Templates to Fill

You keep things whizzing with your expert filing and communications skills. But will the office manager know that? She will if you send this office assistant cover letter sample.

Tom Gerencer, CPRW
Tom Gerencer, CPRW
Office Assistant Cover Letter: Examples & Templates to Fill

Here comes a job-ready office assistant cover letter sample.

 

In a mountain of applications, it’ll stick out like somebody brought doughnuts.

 

Why does that matter?

 

This is not the 1980s. You’re up against a million of your pals. They’re all using job search sites and clicking “apply” like maniacs.

 

If you don’t break the mold, it’ll break you.

 

A personal and passionate cover letter for office assistant positions does just that.

 

In this article, you’ll get:

  • Two sample office assistant cover letters: one for senior and one for entry-level office assistant jobs.
  • Steps to write the perfect cover letter for office assistants.
  • A template cover letter for office assistant jobs you can custom-fit to your career.

 

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

 

office assistant cover letter templates

 

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Let’s start with two professional cover letter examples for office assistants:

 

1. Office Assistant Cover Letter Examples

 

Meet Tim.

 

He’s got a couple years of office experience. But he’s pulling his hair out trying to find a job.

 

Now along comes one with benefits and a firehose of pay.

 

The job wants skills in scheduling, filing, and invoicing.

 

Fred will shine with this senior office assistant cover letter sample:

 

Example #1: Experienced Office Assistant Candidate

  

Text version

 

Tim McConnell

Office Assistant

3189 Park Street

Oakland, CA 94607

510-914-6820

timzmocconnell@gmail.com

linkedin.com/timzmocconnell

 

12/10/19

 

Alfreda Pouzo

Office Manager

Glamsprocket, Inc.

860 Shingleton Road

Oakland, CA 94601

 

Dear Ms. Pouzo,

 

As an office assistant with 2 years of experience answering phones and managing efficient filing and scheduling, I'm excited to apply for the office assistant position at Glamsprocket, Inc. I'm doubly interested in the position because I'm passionate about starting a long-term career in the entertainment industry.

 

I know you need an office assistant versed in scheduling, filing, and invoicing. I believe the following achievements make me a good choice:

  • Scheduling. Scheduled calendar events for 30+ employees, slashing overlaps by 15% with an updated booking system.
  • Filing. Created new filing system that contributed to a 25% office productivity score increase.
  • Invoicing. Sent invoices to clients and submitted vendor payments, facilitating a 15% cash flow improvement.

 

I'm very interested in the office assistant job at Glamsprocket. Could we set up a time to chat?

 

Kind regards,

 

Tim McConnell, Office Assistant

510-914-6820

timzmcconnell@gmail.com

 

PS—I'm also interested in explaining how my email and phone communication skills helped improve client retention by 11%.

 

First rate.

 

With that sample office assistant cover letter, Fred will be #1 on their agenda.

 

“Hey, wait a second! I can’t claim office assistant experience like that!”

 

Well—

 

Across town, Shelly is applying for a job with the same firm. This is her first office assistant position, so she doesn’t have the skills.

 

The entry-level job she likes needs skills in accounting, IT, and cloud-based filing.

 

This sample cover letter for an office assistant position will get her off the street:

 

Example #2: Entry-Level Office Assistant Cover Letter Sample

 

 

office assistant resume templates

 

 

Text version

 

Shelly Darini

Office Assistant

510-325-1607

shellyzdarini@gmail.com

linkedin.com/in/shellyzdarini

 

12/10/19

 

Alfreda Pouzo

Office Manager

Glamsprocket, Inc.

860 Shingleton Road

Oakland, CA 94601

 

Dear Ms. Pouzo,

 

I'm writing to you with excitement about the office assistant position at Glamsprocket. It's a great learn-on-the-job opportunity for me, with my recent BS in business administration from the Community College of Denver.

 

I think my skills in accounting, IT, and office organization would translate to efficiencies for Glamsprocket. I know from your job ad that you're looking for someone with accounting, cloud filing, and office IT skills. At CC Denver, I maintained a 4.0 in core accounting classes. I also excelled in IT and cloud storage coursework, receiving 4 commendations from instructors.

 

I'd love to chat with you about your needs for the position. Could we schedule a brief meeting in the next two weeks?

 

Best regards,

 

Shelly Darini, Office Assistant

510-325-1607

shellyzdarini@gmail.com

 

Wow.

 

Shelly will soon be hunting casual Friday outfits with that office assistant cover letter sample.

 

But Shelly needs a resume. Do you? See our guide: Office Assistant Resume Sample & Guide

 

2. How to Write a Cover Letter for Office Assistant Jobs Step by Step (Template)

 

First step to employment?

 

Land the interview with a best-of-breed cover letter.

 

Here’s how to write a cover letter for office assistant jobs:

 

1. Use the Right Office Assistant Cover Letter Format

 

Do you think they’ll hire you with a shoddy cover letter format?

 

Here’s how to format an office assistant cover letter:

 

2. Include Contact Info in Your Cover Letter Header

 

In an office interview, you dress professionally.

 

Let’s dress your letter for success to get you on the payroll.

 

That starts with crisply-ordered contact info.

 

See this cover letter sample for office assistant jobs:

 

Office Assistant Cover Letter Example Template: Heading

 

[Your Name]

Office Assistant

[Phone Number]

[Email]

[LinkedIn Profile]

 

[Date]

 

[Hiring Manager Name]

[Title]

[Company]

[Address]

[City, State, Zip]

Expert Hint: Research by the US Bureau of Labor Statistics shows office assistant jobs are falling at 7% per decade. Now is a great time to switch to a help desk or entry-level IT role. Those are the office jobs of the future—and they pay more.

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3. Mention the Job and Use the Manager’s Name

 

Don’t be junk mail.

 

If you write a generic office assistant cover letter, the manager will ditch you fast.

 

To get the opposite result, make her see you as a human being.

 

How?

 

By treating her like one.

 

Always address a cover letter by name.

 

Then—have a point. Mention something she cares about.

 

This template shows how:

 

Office Assistant Cover Letter Sample: Paragraph #1

 

Dear [Hiring Manager’s Name],

 

As an office assistant with [#] years of experience [2 Office Skills They Want], I'm excited to apply for the office assistant position at [Company Name]. I'm doubly interested in the position because I'm passionate about [Something the Company Can Offer You].

 

Nice.

 

That sample cover letter for office assistant jobs is frictionless.

 

Now the manager is interested in you.

 

But—

 

What if your office assistant experience is still evolving?

 

In an entry-level office assistant cover letter with no experience, start with:

  • A high point from school
  • A reference from someone the manager trusts
  • Something that interests you about the organization

 

4. List Office Assistant Skills & Achievements

 

You know what’s frustrating?

 

Applying for dozens of jobs and getting robo-emails in return.

 

To get a personal response, make your office assistant cover letter personal.

 

How does that work?

 

With office assistant achievements that plug you in like a new toner cartridge.

 

Do it in paragraph #2.

 

Example Cover Letter for Office Assistant: Paragraph #2

 

I know you need an office assistant versed in [3 Office Skills They Need]. I believe the following achievements make me a good choice:

 

  • [Office Assistant Skill #1]. [Office Achievement #1]
  • [Office Assistant Skill #2]. [Office Achievement #2]
  • [Office Assistant Skill #3]. [Office Achievement #3]

Expert Hint: Research from the International Labour Organization shows 40% of employee turnover comes from job stress. If you think showing stress management skills in a cover letter for office assistant jobs is a bad idea, think twice.

5. Ask for an Interview

 

It’s criminal.

 

Probably the biggest reason most people don’t get interviewed is—

 

They never ask.

 

But there’s a special way to do it.

 

In the final paragraph of your cover letter, restate your interest in the job.

 

Plus—make it personal again.

 

Here’s a sample office assistant cover letter closing that does it well:

 

Sample Cover Letter for Office Assistant Jobs: Call to Action

 

I'm very interested in the office assistant job at [Company Name]. Could we set up a time to chat?

 

Best regards,

 

[Digital Signature] 

[Full Name, Title]

[Phone Number]

[Email]

 

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Key Points

 

To write a cover letter for office assistant jobs:

  • Use the 3-paragraph office assistant cover letter format.
  • Begin with the manager’s name and something she cares about.
  • In paragraph #2, move on to skills they want and moments you leveraged them.
  • End your cover letter for office assistant jobs by asking for an interview.

 

Do you have questions about writing office assistant cover letters? Need more cover letter samples for office assistant jobs? Let’s chat in the comments below. And thanks for reading!

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Tom Gerencer, CPRW
Tom Gerencer, CPRW
Career Writer at ResumeLab
Tom Gerencer (CPRW) is a Certified Professional Resume Writer, career advice writer and a resume expert at ResumeLab. Tom has been featured on BBC News, NBC, The Economist, Business Insider, Fast Company, and dozens of other outlets. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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