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Here comes a job-ready office assistant cover letter sample.
In a mountain of applications, it’ll stick out like somebody brought doughnuts.
Why does that matter?
This is not the 1980s. You’re up against a million of your pals. They’re all using job search sites and clicking “apply” like maniacs.
If you don’t break the mold, it’ll break you.
A personal and passionate cover letter for office assistant positions does just that.
In this article, you’ll get:
- Two sample office assistant cover letters: one for senior and one for entry-level office assistant jobs.
- Steps to write the perfect cover letter for office assistants.
- A template cover letter for office assistant jobs you can custom-fit to your career.
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Let’s start with two professional cover letter examples for office assistants:
1. Office Assistant Cover Letter Examples
He’s got a couple years of office experience. But he’s pulling his hair out trying to find a job.
Now along comes one with benefits and a firehose of pay.
The job wants skills in scheduling, filing, and invoicing.
Fred will shine with this senior office assistant cover letter sample:
Example #1: Experienced Office Assistant Candidate
3189 Park Street
Oakland, CA 94607
860 Shingleton Road
Oakland, CA 94601
Dear Ms. Pouzo,
As an office assistant with 2 years of experience answering phones and managing efficient filing and scheduling, I'm excited to apply for the office assistant position at Glamsprocket, Inc. I'm doubly interested in the position because I'm passionate about starting a long-term career in the entertainment industry.
I know you need an office assistant versed in scheduling, filing, and invoicing. I believe the following achievements make me a good choice:
- Scheduling. Scheduled calendar events for 30+ employees, slashing overlaps by 15% with an updated booking system.
- Filing. Created new filing system that contributed to a 25% office productivity score increase.
- Invoicing. Sent invoices to clients and submitted vendor payments, facilitating a 15% cash flow improvement.
I'm very interested in the office assistant job at Glamsprocket. Could we set up a time to chat?
Tim McConnell, Office Assistant
PS—I'm also interested in explaining how my email and phone communication skills helped improve client retention by 11%.
With that sample office assistant cover letter, Fred will be #1 on their agenda.
“Hey, wait a second! I can’t claim office assistant experience like that!”
Across town, Shelly is applying for a job with the same firm. This is her first office assistant position, so she doesn’t have the skills.
The entry-level job she likes needs skills in accounting, IT, and cloud-based filing.
This sample cover letter for an office assistant position will get her off the street:
Example #2: Entry-Level Office Assistant Cover Letter Sample
860 Shingleton Road
Oakland, CA 94601
Dear Ms. Pouzo,
I'm writing to you with excitement about the office assistant position at Glamsprocket. It's a great learn-on-the-job opportunity for me, with my recent BS in business administration from the Community College of Denver.
I think my skills in accounting, IT, and office organization would translate to efficiencies for Glamsprocket. I know from your job ad that you're looking for someone with accounting, cloud filing, and office IT skills. At CC Denver, I maintained a 4.0 in core accounting classes. I also excelled in IT and cloud storage coursework, receiving 4 commendations from instructors.
I'd love to chat with you about your needs for the position. Could we schedule a brief meeting in the next two weeks?
Shelly Darini, Office Assistant
Shelly will soon be hunting casual Friday outfits with that office assistant cover letter sample.
But Shelly needs a resume. Do you? See our guide: Office Assistant Resume Sample & Guide
2. How to Write a Cover Letter for Office Assistant Jobs Step by Step (Template)
First step to employment?
Land the interview with a best-of-breed cover letter.
Here’s how to write a cover letter for office assistant jobs:
1. Use the Right Office Assistant Cover Letter Format
Do you think they’ll hire you with a shoddy cover letter format?
Here’s how to format an office assistant cover letter:
- Use the trusted 3-paragraph layout.
- Left-align your cover letter parts and single-space your lines.
- Set your letter’s margins at 1 inch.
- Make your cover letter length less than a page.
- Pick one cover letter font and make sure to use it in your resume.
2. Include Contact Info in Your Cover Letter Header
In an office interview, you dress professionally.
Let’s dress your letter for success to get you on the payroll.
That starts with crisply-ordered contact info.
See this cover letter sample for office assistant jobs:
Office Assistant Cover Letter Example Template: Heading
[Hiring Manager Name]
[City, State, Zip]
Expert Hint: Research by the US Bureau of Labor Statistics shows office assistant jobs are falling at 7% per decade. Now is a great time to switch to a help desk or entry-level IT role. Those are the office jobs of the future—and they pay more.
Double your impact with a matching resume and cover letter combo. Use our cover letter builder and make your application documents pop out.
Want to try a different look? There’s 18 more. A single click will give your document a total makeover. Pick a cover letter template here.
3. Mention the Job and Use the Manager’s Name
Don’t be junk mail.
If you write a generic office assistant cover letter, the manager will ditch you fast.
To get the opposite result, make her see you as a human being.
By treating her like one.
Always address a cover letter by name.
Then—have a point. Mention something she cares about.
This template shows how:
Office Assistant Cover Letter Sample: Paragraph #1
Dear [Hiring Manager’s Name],
As an office assistant with [#] years of experience [2 Office Skills They Want], I'm excited to apply for the office assistant position at [Company Name]. I'm doubly interested in the position because I'm passionate about [Something the Company Can Offer You].
That sample cover letter for office assistant jobs is frictionless.
Now the manager is interested in you.
What if your office assistant experience is still evolving?
In an entry-level office assistant cover letter with no experience, start with:
- A high point from school
- A reference from someone the manager trusts
- Something that interests you about the organization
4. List Office Assistant Skills & Achievements
You know what’s frustrating?
Applying for dozens of jobs and getting robo-emails in return.
To get a personal response, make your office assistant cover letter personal.
How does that work?
With office assistant achievements that plug you in like a new toner cartridge.
Do it in paragraph #2.
Example Cover Letter for Office Assistant: Paragraph #2
I know you need an office assistant versed in [3 Office Skills They Need]. I believe the following achievements make me a good choice:
- [Office Assistant Skill #1]. [Office Achievement #1]
- [Office Assistant Skill #2]. [Office Achievement #2]
- [Office Assistant Skill #3]. [Office Achievement #3]
Expert Hint: Research from the International Labour Organization shows 40% of employee turnover comes from job stress. If you think showing stress management skills in a cover letter for office assistant jobs is a bad idea, think twice.
5. Ask for an Interview
Probably the biggest reason most people don’t get interviewed is—
They never ask.
But there’s a special way to do it.
In the final paragraph of your cover letter, restate your interest in the job.
Plus—make it personal again.
Here’s a sample office assistant cover letter closing that does it well:
Sample Cover Letter for Office Assistant Jobs: Call to Action
I'm very interested in the office assistant job at [Company Name]. Could we set up a time to chat?
[Full Name, Title]
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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 18 resume templates and get started now.
To write a cover letter for office assistant jobs:
- Use the 3-paragraph office assistant cover letter format.
- Begin with the manager’s name and something she cares about.
- In paragraph #2, move on to skills they want and moments you leveraged them.
- End your cover letter for office assistant jobs by asking for an interview.
Do you have questions about writing office assistant cover letters? Need more cover letter samples for office assistant jobs? Let’s chat in the comments below. And thanks for reading!