You keep things whizzing with your expert filing and communications skills. But will the office manager know that? She will if you send this office assistant cover letter sample.
Here comes a job-ready office assistant cover letter sample. In a mountain of applications, it’ll stick out like somebody brought doughnuts.
Why does that matter?
This is not the 1980s. You’re up against a million of your pals. They’re all using job search sites and clicking “apply” like maniacs. If you don’t break the mold, it’ll break you. A personal and passionate cover letter for office assistant positions does just that.
In this article, you’ll get:
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Looking for other cover letter examples for office and administrative positions? See:
Haven't found what you're looking for? Check all our Best Cover Letter Examples.
Let’s start with two professional cover letter examples for office assistants:
Meet Tim. He’s got a couple years of office experience. But he’s pulling his hair out trying to find a job.
Now along comes one with benefits and a firehose of pay. The job wants skills in scheduling, filing, and invoicing.
Tim will shine with this senior office assistant cover letter sample:
Tim McConnell
Office Assistant
3189 Park Street
Oakland, CA 94607
510-914-6820
timzmocconnell@gmail.com
linkedin.com/timzmocconnell
12/10/19
Alfreda Pouzo
Office Manager
Glamsprocket, Inc.
860 Shingleton Road
Oakland, CA 94601
Dear Ms. Pouzo,
As an office assistant with 2 years of experience answering phones and managing efficient filing and scheduling, I'm excited to apply for the office assistant position at Glamsprocket, Inc. I'm doubly interested in the position because I'm passionate about starting a long-term career in the entertainment industry.
I know you need an office assistant versed in scheduling, filing, and invoicing. I believe the following achievements make me a good choice:
I'm very interested in the office assistant job at Glamsprocket. Could we set up a time to chat?
Kind regards,
Tim McConnell, Office Assistant
510-914-6820
timzmcconnell@gmail.com
PS—I'm also interested in explaining how my email and phone communication skills helped improve client retention by 11%.
With that sample office assistant cover letter, Fred will be #1 on their agenda.
“Hey, wait a second! I can’t claim office assistant experience like that!”
Across town, Shelly is applying for a job with the same firm. This is her first office assistant position, so she doesn’t have the skills. The entry-level job she likes needs skills in accounting, IT, and cloud-based filing.
This sample cover letter for an office assistant position will get her off the street:
Shelly Darini
Office Assistant
510-325-1607
shellyzdarini@gmail.com
linkedin.com/in/shellyzdarini
12/10/19
Alfreda Pouzo
Office Manager
Glamsprocket, Inc.
860 Shingleton Road
Oakland, CA 94601
Dear Ms. Pouzo,
I'm writing to you with excitement about the office assistant position at Glamsprocket. It's a great learn-on-the-job opportunity for me, with my recent BS in business administration from the Community College of Denver.
I think my skills in accounting, IT, and office organization would translate to efficiencies for Glamsprocket. I know from your job ad that you're looking for someone with accounting, cloud filing, and office IT skills. At CC Denver, I maintained a 4.0 in core accounting classes. I also excelled in IT and cloud storage coursework, receiving 4 commendations from instructors.
I'd love to chat with you about your needs for the position. Could we schedule a brief meeting in the next two weeks?
Best regards,
Shelly Darini, Office Assistant
510-325-1607
shellyzdarini@gmail.com
Shelly will soon be hunting casual Friday outfits with that office assistant cover letter sample.
But Shelly needs a resume. Do you? See our guide: Office Assistant Resume Sample & Guide
First step to employment? Land the interview with a best-of-breed cover letter. Here’s how to write a cover letter for office assistant jobs:
Do you think they’ll hire you with a shoddy cover letter format? Here’s how to format an office assistant cover letter:
In an office interview, you dress professionally. Let’s dress your letter for success to get you on the payroll. That starts with crisply-ordered contact info.
See this cover letter sample for office assistant jobs:
[Your Name]
Office Assistant
[Phone Number]
[Email]
[LinkedIn Profile]
[Date]
[Hiring Manager Name]
[Title]
[Company]
[Address]
[City, State, Zip]
Expert Hint: Research by the US Bureau of Labor Statistics shows office assistant jobs are falling at 7% per decade. Now is a great time to switch to a help desk or entry-level IT role. Those are the office jobs of the future—and they pay more.
Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.
Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.
If you write a generic office assistant cover letter, the manager will ditch you fast. To get the opposite result, make her see you as a human being.
How? By treating her like one.
Always address a cover letter by name. Then—have a point. Mention something she cares about. This template shows how:
Dear [Hiring Manager’s Name],
As an office assistant with [#] years of experience [2 Office Skills They Want], I'm excited to apply for the office assistant position at [Company Name]. I'm doubly interested in the position because I'm passionate about [Something the Company Can Offer You].
That sample cover letter for office assistant jobs is frictionless. Now the manager is interested in you.
But what if your office assistant experience is still evolving? In an entry-level office assistant cover letter with no experience, start with:
You know what’s frustrating? Applying for dozens of jobs and getting robo-emails in return. To get a personal response, make your office assistant cover letter personal.
How does that work?
With office assistant achievements that plug you in like a new toner cartridge. Do it in paragraph #2.
I know you need an office assistant versed in [3 Office Skills They Need]. I believe the following achievements make me a good choice:
Expert Hint: Research from the International Labour Organization shows 40% of employee turnover comes from job stress. If you think showing stress management skills in a cover letter for office assistant jobs is a bad idea, think twice.
Probably the biggest reason most people don’t get interviewed is they never ask. But there’s a special way to do it.
In the final paragraph of your cover letter, restate your interest in the job. Plus—make it personal again. Here’s a sample office assistant cover letter closing that does it well:
I'm very interested in the office assistant job at [Company Name]. Could we set up a time to chat?
Best regards,
[Digital Signature]
[Full Name, Title]
[Phone Number]
[Email]
With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now.
Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now.
To write a cover letter for office assistant jobs:
Do you have questions about writing office assistant cover letters? Need more cover letter samples for office assistant jobs? Let’s chat in the comments below. And thanks for reading!
At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines, ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets. Our dedication to delivering expert career advice attracts millions of readers to our blog each year.
Having published over 200 career-advice articles, Tom Gerencer is a career expert who covers the whole array of job-seeking topics for people at all career stages, from interns to C-suite members. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.
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