
How to End a Cover Letter (+Closing Paragraph Examples)
Closing a cover letter doesn't have to give you a headache. Our guide will show you how to end a cover letter with a proven closing paragraph, examples and sign off samples.
If you don’t address a cover letter right, it’ll be worse than “return to sender.” Don’t lose your dream job over something so simple as creating a cover letter header.
With your tons of experience, certifications out the wazoo, and skills galore, you know you’ll nail the interview.
And, with your tailored resume and impressive cover letter, you have the documents to get you there.
However—
All that will be for nothing if you don’t address the cover letter correctly with a great cover letter header.
Don’t worry.
In this article, you’ll get:
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Are you looking for some cover letter examples? See:
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To start things off, here’s a simple cover letter heading for you to reference or copy-paste into your job application:
[Your First and Last Name]
[Your Job Title or Branding Statement] (optional)
[Phone Number]
[Email Address]
[LinkedIn Profile URL]
[Today’s Date / Date of Writing]
[Hiring Manager’s First and Last Name]
[Hiring Manager’s Professional Title]
[Name of Company]
[Company Street Address]
[City, State, Zip Code]
Easy, right?
Here’s what that looks like in practice:
Nicole D. Gonzales
Customer Service Representative
207-836-9670
nicole.gonzales@gmail.com
linkedin.com/in/nicolegonzales
October 25, 2019
Marsha Lesniak
Human Resource Manager
Catch 23 Games
3112 Upton Avenue
West Bethel, ME 04286
Now—
Let’s dive into exactly...
Technically, a cover letter’s header is just the topmost portion—the part with your (the sender’s) information. It can stand out visually by being a different color or having an alternate style.
However—
In some cases, a cover letter builder or cover letter template may include the entire address area in the heading. In this case, it’s divided into three portions: the sender’s info (that’s you), the date of writing, and the recipient’s info (that’s them).
Let’s look at each one separately to determine how to address a cover letter:
Your cover letter address goes at the very top, just like the standard business letter format.
Recommended personal details include:
Optional info in the cover letter address include:
Here’s what to avoid in a cover letter heading:
The date of writing goes just below your address on a cover letter, as it does on any formal letter.
Include today’s date with the full month name, the day, and the year.
Here’s how that looks:
November 1, 2019
One popular variation is to include the city from which you’re writing the letter, like this:
Brooklyn, November 10, 2019
My suggestion is to include the city name only when you choose to leave your full address off the cover letter letterhead.
Finally, their info.
This is not technically part of the “cover letter header,” but is instead called the “inside address.”
For the addressee, include the HR manager or hiring director’s name, their professional title below that, and then the company’s address information.
Here’s an example:
Calvin C. Jordan
Head of Marketing
Creative Enterprises 365, LLC
1438 Young Road
Boise, ID 83716
Check out the company’s about page, view their LinkedIn profile, or the job description. If those don’t work, give the receptionist a quick call.
But, how to address a cover letter with no name?
If you’re really unable to locate a name, address it to “Hiring Manager.” Then, in the cover letter salutation, you can say something like “Dear Hiring Manager.”
Expert Hint: Who do you address a cover letter to? Always try to find the name of the person who’ll be reviewing your resume and cover letter. It could be an HR manager or the person who may become your immediate supervisor.
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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.
There’s one hard and fast rule regarding cover letter headers—
It should always match the resume header.
But, it doesn’t mean that the rules for heading a cover letter apply precisely to your resume heading section.
You won’t include the date of writing or the company’s details on the resume.
Rather, it should match stylistically:
Expert Hint: Line spacing in both the resume and cover letter header should be 1.00 (single line spacing) or 1.15 (just a tad over). Also, it’s best to use 11 or 12pt font size for the heading of your cover letter and resume, except for your name, which you may style differently.
Whether your tool of choice is Microsoft Word or Google Docs, here’s how to create a cover letter heading:
Or—
Here’s a simpler version:
Done!
You may also want to check Word Cover Letter Templates or Google Docs Cover Letter Tempaltes.
Expert Hint: Leave a full line break after each cover letter header section. It should resemble your info, line break, date of writing, line break, recipient’s details, and one more line break before the cover letter salutation.
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Here’s a quick recap on creating a great heading for cover letters:
Got any questions on cover letter letterheads or how to address a cover letter? Can’t figure out who to address cover letter to or want a few more cover letter header examples? Let’s talk about it in the comment section below, and thanks for reading!
Closing a cover letter doesn't have to give you a headache. Our guide will show you how to end a cover letter with a proven closing paragraph, examples and sign off samples.
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